Amendment Two.doc

SAP

State of South Carolina Invitation For Bid Amendment Two Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021497 05/25/2021

REBECCA DABNEY

803-299-1624 dabneyb@tag.scmd.state.sc.us Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: LANDSCAPING & GROUNDS MAINTENENCE-EMD

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 06/18/2021 10:00:00AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 06/09/2021 17:00:00 PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE ONLY

CONFERENCE TYPE: SITE VISIT

DATE & TIME: JUNE 9, 2021 @ 10:00 AM.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: SC EMERGENCY MANAGEMENT DIVISION

2779 FISH HATCHER ROAD

WEST COLUMBIA, SC 29172

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Amendment Two The submission date has been extended to 6/18/2021 at 10:00 AM Line 5 has been added for initial clean up

Scope of Work has been revised. .

SCEMD/Pine Ridge Armory - General Scope of Work Landscaping and Ground Maintenance

1. Vendor shall furnish all labor, tools, specialized equipment, material, supplies, supervision and transportation to perform landscape and ground maintenance services as specifically outlined in this section.

2. We anticipate a minimum of 30 mowing’s. Four (4) in the months of April, May, June, July, August, September and October and two (2) in the month of November with the final cut on or before November 15th. 2 mowing passes minimum will be required around the properties fence line, entrances, parking lot, buildings, or any other structure or surface. Mowing as needed during the dormant season.

3. We anticipate bush hogging/mowing of the front and side fields twice a year once a month for months April, May, June, July, August, September, and October. Schedule with Facility Manager before bush hogging/mowing.

4. The lawn care contractor is required to produce in writing the dates of any work completed or administered at the project site. This can be an email statement or the invoice itself if it breaks out the details on the invoice.

5. It is the responsibility of the lawn care contractor to remove all litter and debris before and after each mowing. Bagging is not required however care should be used to avoid blowing clippings into any of the outside bench areas, porches, walkways, flower beds, sidewalks, driveways, and parking lots.

6. All grass clippings shall be removed from all outside bench areas, porches, beds, walkways, sidewalks, driveways, and parking lots after each mowing.

7. All areas around trees, shrubs, buildings, posts, fences, flower beds, sidewalks and curbs will be edged with lawn trimmers after each mow to include island beds in parking lot.

8. Contractor will be responsible for replacement of trees, shrubs or bushes damaged by inappropriate mowing or edging.

9. Contractor will promptly repair, at their cost, any damages to turf or vegetation.

10. Proposal to include the cost for a Spring and Fall cleanup of all developments.

Spring cleanup to include:

Must be completed by May 1st or Monday thereafter.

Removal of any leaves left over from Fall

Cut back any winter growth on plants, shrubs and bushes Cut back Perennials to include Crepe Myrtles to allow for new growth in the spring time Pruning should be conducted in a manner that is appropriate with the natural character and growth of each plant.

Trees around parking lots to be clear of any low hanging branches or limbs to maintain at least a 7’ height Rake and loosen compacted soil/mulch to allow new shoots & bulbs to push thru.

Supply and Spread 3” of pine straw during winter months of December/January time frame

Supply and Spread 3” of pine straw during summer months of August/September Clean up beds, walkways, sidewalks and foundations of weeds, overgrown vegetation, leaves, branches, clutter to include islands Re seed damaged areas of yard

Re Edging of areas

Apply crabgrass, dandelion and other major weed inhibitors throughout the lawn (excluding areas to be bush hogged) Fall clean up to include:

Clear out fallen leaves, litter & debris from lawns, beds, curbs and sidewalks

Trim shrubs and bushes

Trim any dead branches off trees that are within reach no special equipment required

Cut back Perennials

Add fall lawn fertilizer with high phosphorus content to encourage root growth.

11. Contractor will advise Facilities Manager at site of the need for reseeding or re-sodding of any areas.

12. All turf areas to include islands between parking lots inaccessible to mowing equipment will be trimmed prior to mowing as needed to maintain a neat, well-groomed appearance per each visit.

13. Vendor shall supply all herbicides, fertilizers, chemicals and the like for servicing the facility.

14. Vendor shall supply all necessary data sheets and meet requirements to comply with the

State OSHA Regulations.

15. Contractor shall not dump any debris into SCEMD containers, wooded area, or retention pond area.

16. The entrance drive, parking areas, sidewalks, curbs and other hard surfaces shall be kept free of weeds, leaves, litter and debris. The use of power blowers is acceptable, however, accumulations of debris must be removed from the site and not blown onto adjacent property, street surfaces, sewer drains, fence lines or planting areas per each visit.

17. Undesired vegetation in sidewalks, curbs, cracks and other hard surfaces as well as all beds around the buildings, islands, and parking lots need to be maintained and free of weeds. Contractor can use Roundup on them or cut them with a weed whip per each visit.

18. Mow all grass in all common areas of the property completely to maintain a uniform height not to exceed between 2 to 3 inches.

19. Use trimmers in locations where mowers cannot reach vegetation.

20. Ruts, holes and other disfigurement of mowed areas caused by mowing equipment shall be the responsibility of the Contractor to repair to original condition.

21. Landscape Maintenance work shall be performed during the regular hours of 7 A.M.

through 5:00 PM unless otherwise specified/approved by the Agency due to uncontrollable weather situations.

22. Billing schedule will be on a monthly basis.

23. Apply fertilizer as needed to keep a healthy lawn to include trees and shrubs

24. Pest Control – spot treat as needed in lawn and bed areas for ant hills, etc to keep grounds clear and healthy

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Product Catg.:

Item Description: Mowing- to include edging and cleanup of debris/clippings

Tendering Text:

Internal Item Number: 1

Product Catg.:

Item Description: Bush hogging

Tendering Text:

Internal Item Number: 2

Product Catg.:

Item Description: Spring Clean Up

Tendering Text:

Internal Item Number: 3

Product Catg.:

Item Description: Fall Clean Up

Tendering Text:

Internal Item Number: 4

Product Catg.:

Item Description: Initial Clean up

Tendering Text:

Internal Item Number: 5