Landscape Stewardship & Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- 12-25
- State
- Illinois
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC code
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Peoria, located in Peoria County, Illinois, is seeking a contractor for a comprehensive Landscape Stewardship & Maintenance project (RFP #12-25) targeting landscaped areas within city right-of-ways and on city-owned properties. The primary objective is to evaluate existing plantings and provide site-specific recommendations to restore and maintain these areas to "newly installed quality" through activities including weeding, watering, plant material replacement, mulching, and herbicide/pesticide application. Contractors must provide all necessary labor, tools, and equipment, and will be responsible for executing recommendations outlined in their assessment reports. The procurement timeline includes a pre-bid meeting on March 19, 2025, at 10:00 AM, with sealed proposals due by March 27, 2025, at 2:00 PM. Proposal evaluation will be comprehensive, with points allocated across project cost (30%), project approach (20%), experience/quality of work (20%), and qualifications (20%), totaling a possible 600 points. The contract will run from execution date through December 31, 2026, with a potential one-year renewal contingent on performance.
The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises, though the city offers a 3% local purchasing preference during scoring. The contract is structured as a time-and-materials agreement with a not-to-exceed budget of $120,000 for labor and equipment and $30,000 for materials, with Addendum 1 later adjusting these figures to $300,000 for Labor & Equipment and $50,000 for Materials. Bidders must register on the City of Peoria's online bid portal (BidNet) and provide detailed documentation including references, hourly rates, personnel resumes, and project experience. The city encourages partnering with firms experienced in native plant stewardship and reserves the right to add or remove locations as needed. Some locations will have existing infrastructure like irrigation systems, and PeoriaCorp will perform surface-level maintenance at certain specified locations. Council approval for contracts is anticipated on April 8th, with invoicing required within 7 days of each work cycle and separate invoices needed for each maintenance area.
Opportunity text
The City of Peoria has many landscaped plantings in the right-of-way (ROW) or on City-owned properties. These areas have had various levels of stewardship and maintenance. This project will evaluate each planting area and provide site-specific recommendations for improving the plantings to newly installed quality. Work activities will include weeding, watering, removing dead plant material, install new plant material, mulching, herbicide and pesticide application and other activities as needed. Contractor shall provide all labor, tools, and equipment to provide the necessary services. Report writing is also included in this project. The contractor will perform the recommendations in the report to bring the plantings back to newly installed quality and then provide routine stewardship and maintenance to keep the plantings to newly installed quality.
Files
| File | Type | Posted |
|---|---|---|
| 12-25 Addendum 1.pdf | ||
| 12-25 Landscape Stewarship _ Maintenance RFP 2.0.pdf | ||
| Electronic Bid Submission Guidelines.pdf |
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