Kitchen hood inspections

The South Carolina Department of Corrections (SCDC) has issued an Invitation for Bid (IFB) solicitation number 5400028701 for comprehensive kitchen hood and fire suppression system services across multiple correctional facilities statewide. The procurement seeks a contractor to perform semi-annual fire suppression system inspections, kitchen hood and exhaust cleaning, and emergency suppression system recharging for 72 kitchen locations. Specific deliverables include bi-annual inspections, replacement of fusible links, annual cartridge replacements, pressure cleaning of kitchen hoods and ducting, and emergency system recharging with parts and labor. The solicitation covers approximately 30 different correctional facilities, including Allendale, Broad River, Camille Graham, and others, with systems from manufacturers like Ansul, Pyro-Chem, and Range Guard. Key procurement dates include a bid opening on September 17, 2025, at 10:00 AM EST, with bidder questions accepted until September 4, 2025, and contract award posting scheduled for September 24, 2025. Evaluation will be conducted on a per-unit basis, with the lowest responsive and responsible bidder expected to receive the contract. The initial contract term is one year with four optional one-year renewals, potentially extending the contract period to five years.

The solicitation includes provisions for South Carolina resident contractor preferences, with potential 2% and 4% subcontractor preferences available under Section 11-35-1524 of the South Carolina Code of Laws. Vendors must carefully review and properly document preference qualifications, understanding that improper claims can result in significant consequences. The contract includes estimated quantities of 144 fire suppression system inspections, 144 hood and exhaust cleanings, and 30 emergency system recharges annually, with unit pricing previously established at $500 per hood suppression system inspection, $150 per hood and exhaust cleaning, and $500 for parts and labor to recharge suppression systems. Contractors must maintain appropriate insurance and be prepared to respond to emergency service needs within 12-24 hours of notification. The solicitation emphasizes flexibility, noting that quantities are estimates and additional equipment or facilities may be incorporated throughout the contract period. Vendors will be required to invoice actual costs when they are lower than the awarded unit price, ensuring cost-effectiveness for the South Carolina Department of Corrections.