Kitchen Fire Suppression

The State of Kansas Department of Administration, Office of Procurement and Contracts, is issuing an Invitation for Bid (IFB) on behalf of the El Dorado Correctional Facility to procure kitchen fire suppression repair services for an existing Ansul system. The scope of work includes removing and replacing rusted and corroded conduit and fittings on the detection line, replacing all nozzles and drops, installing grease-tight fittings at kitchen hood penetrations, removing and replacing ten series detectors, providing and installing new cabling for the automatic detection line, integrating the new detection line with the existing Ansul Automan control unit, and performing full system testing to verify compliance with applicable codes and standards. The solicitation opened on April 21, 2026, with bids due by May 19, 2026, at 2:00 PM CST, and delivery required by May 24, 2026. Prospective bidders may submit written questions to Procurement Officer Ashley N. Evans at ashley.n.evans@ks.gov no later than May 12, 2026. No pre-bid conference is scheduled. Bidders must submit proposals on a lump-sum basis that includes all labor, materials, equipment, and supervision necessary to complete the work, with prices remaining firm for the entire contract period and net delivered F.O.B. destination. Contractors must be properly licensed and qualified to perform work on Ansul systems, must comply with all applicable local, state, and national fire and safety codes, and must propose an estimated completion date with their bid response, as schedule is identified as a significant factor in evaluation. Award will be made to the lowest responsible bidder based on conformity with specifications, terms of delivery, and other conditions, and the contract period extends from the date of award through May 31, 2027.

The State of Kansas offers bidder preference programs for Certified Businesses and Disabled Veteran Owned Businesses, with qualifying bidders required to submit supporting documentation and the appropriate Preference Request Form. All bidders, regardless of business designation, must submit a current Tax Clearance Certificate from the Kansas Department of Revenue, a Certification Regarding Immigration Reform and Control form, a Boycott of Israel certification, and a Sexual Harassment policy acknowledgment form with their bid response. Bidders must be officially invited to participate and must request an invitation at least 24 hours prior to the bid closing date. The contractor must be capable of integrating the new detection line with the existing Ansul Automan control unit and must provide a minimum one-year warranty covering all parts and labor commencing on the date of final system acceptance. Payment terms are Net 30 days from receipt of goods or services, with the State accepting payment via Procurement Card (P-Card) without additional charges and electronic funds transfer (EFT). Bids will be evaluated in US Dollars. No specific budget range or award value is disclosed in the solicitation documents.