Data Collection, Analysis and Evaluation

The Kansas Department for Aging and Disability Services (KDADS) and Behavioral Health Services (BHS) have issued a Request for Proposal (RFP) for statewide data collection, analysis, and evaluation services. Posted on April 15, 2026, with proposals due by June 2, 2026, at 2:00 PM CDT, this procurement seeks a qualified vendor to provide comprehensive data management and federal compliance support for the Kansas Prevention Collaborative, including Substance Abuse Prevention and Treatment (SUPTRS) Block Grant reporting, National Outcome Measures (NOMs) submissions, Synar Amendment compliance, and youth/young adult survey administration. The contract period runs from October 1, 2026, through June 30, 2027, with four optional twelve-month renewal periods extending through June 30, 2031. Qualified vendors must demonstrate a minimum of five years' continuous active participation in federal data collection, experience with National Outcome Measures and Synar compliance, partnerships with Kansas schools and community organizations, experience working in rural and frontier communities, and familiarity with the Strategic Prevention Framework. The selected vendor must maintain 99% system uptime, 98% data accuracy, meet 100% on-time report submission deadlines, and provide technical assistance within specified timeframes. Questions requesting clarification must be submitted to Procurement Officer Lara J. Williams via email in MS Word format no later than May 11, 2026. Prospective bidders must be officially invited to participate through the Kansas SMART Strategic Sourcing System and request their invitation at least 24 hours before the bid deadline. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and a Certification Regarding Immigration Reform and Control (IRCA) form with their proposals.

The State of Kansas encourages bidders to qualify for Kansas Bidder Preference Programs, including certified business and disabled veteran-owned business preferences, provided they submit the required preference request documentation. Bidders may also submit information regarding policies or initiatives that discourage human trafficking. No specific incumbent vendor or current contractor is identified in the procurement documents, and the RFP documents do not specify an award value or budget range, with the cost proposal template showing all line items at zero dollars. Deliverables must be shipped to KDADS at 503 S Kansas Ave, Topeka, KS 66603-3404 by June 7, 2026. Payment terms are Net 30 days, with all payments made via electronic funds transfer unless hardship exception approval is granted. The State reserves the right to accept or reject any or all bid responses, waive informalities, request revised proposals from selected bidders, and terminate the contract for cause or convenience with 30 days' notice, or due to lack of appropriation with 90 days' notice. Contractors who default on delivery or fail to perform satisfactorily may be barred from state contracting for up to three years.