Keyless Entry System for D10

The West Virginia Department of Transportation, Division of Highways, Procurement Division, is requesting quotes for a complete keyless entry system installation at District 10 Headquarters in Princeton, West Virginia, under ARFQ 0803 DOT2700000003, with bids due August 4, 2026, at 10:30 a.m. ET and a mandatory pre-bid meeting on July 21, 2026, at 10:00 a.m. ET.

Vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. Vendors must hold a valid contractor's license and provide documentation of at least five successfully completed similar projects.

The scope is a complete one-time keyless access-controlled system installation including four security card access readers, one access control panel for the server room, one enrollment scanner, one audio/video intercom station, four electric strike plates, and 200 access cards. The system must control access to four doors and communicate with a designated workstation computer. Installation must be completed within 45 working days from notice to proceed at 270 Hardwood Lane, Princeton, WV 24740.

Vendors must submit a lump sum bid price and accept payment via electronic funds transfer or West Virginia Purchasing Card, with payment in arrears upon invoice receipt and work completion. The awarded vendor must provide a three-year parts and labor warranty with mandatory maintenance every six months. Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence are required prior to award.

Technical questions are due July 28, 2026, at 10:00 a.m. ET to dotprocurementtechques@wv.gov. Bids must be submitted via wvOASIS upload, hand delivery, mail, or fax to (304) 558-0047; email submissions are not accepted. Angela L. Chaney is the buyer at (304) 558-0228 or angie.l.chaney@wv.gov.