Key Cutting Services

Solicitation # Q25567
Posted 4/28/25, 12:00 AM
No Updates
Due 5/7/25, 10:00 AM
Source
No public source available
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The Sachem Central School District in Suffolk County, New York, is seeking a vendor to provide key cutting services and key blanks through Request for Quote (RFQ) #Q 25-567. The procurement covers cutting keys for multiple manufacturers including Sargent, Yale, Schlage, and Kwikset, with an estimated annual quantity of 25 to 100 units per key type. The successful vendor must be located within a ten-mile radius of the Sachem Facilities Offices and will be responsible for cutting keys, providing locksmith tools, and offering a percentage discount on miscellaneous keys. Proposals are due on May 7, 2025, at 10:00 AM, with a contract period running from July 1, 2025, through June 30, 2026. The district will award the contract to the lowest responsible proposer that best promotes the public interest, with evaluation based on pricing, vendor qualifications, and ability to meet technical specifications. Vendors must submit both electronic and hard copies of their proposal, including unit prices for specific key types and locksmith tools, with all shipping and handling costs included in the pricing.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various legal requirements, including sexual harassment prevention laws, non-collusive bidding certifications, and the Iran Divestment Act. While no specific budget range is explicitly stated, the district emphasizes that there is no guarantee of purchasing all listed items, and quantities are estimates only. Vendors are required to provide comprehensive documentation, including reference forms, insurance certificates with a minimum of $1,000,000 per occurrence for general liability, and complete W-9 forms. The district reserves multiple rights in the procurement process, including rejecting any or all proposals, investigating vendor qualifications, and purchasing items through alternative governmental contracts if more advantageous. Potential contractors must also be prepared to provide material safety data sheets and comply with prevailing wage regulations.

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