Kentucky 911 GIS integration solution / data portal

The Commonwealth of Kentucky, on behalf of the Kentucky 911 Services Board, issued a Request for Information (RFI #758 1900000026) seeking vendor information to establish foundational components for the state's Next Generation 9-1-1 (NG911) system. This procurement, classified under Commodity Group 20625 (Computer Systems, Digital), seeks solutions for two interconnected project elements: a Public Safety GIS Integration Solution and a Statewide 9-1-1 Supplemental Data Portal. The GIS Integration Solution must aggregate, validate, and distribute geospatial datasets from 115 individual Public Safety Answering Points (PSAPs) across Kentucky through the Kentucky OGI Clearinghouse, while the Supplemental Data Portal must consolidate multiple emergency data services into a unified interface accessible to all PSAPs. Required GIS deliverables include PSAP Boundary and Emergency Service Boundary data (due October 31, 2019), Road Centerlines (due July 1, 2020), and Site/Structure Address Points (due July 1, 2021). The project is federally funded through an NG911 grant program with an implementation timeline spanning July 1, 2019 through March 31, 2022. The RFI closing date was June 7, 2019 (with responses due June 10, 2019 at 3:30 p.m. Eastern Time), and an in-person vendor meeting was scheduled for June 10, 2019 at 8:30 a.m. at the Kentucky Office of Homeland Security in Frankfort, with vendor pre-registration required by 1:00 p.m. on June 6, 2019. Vendors were instructed to submit information, comments, and suggestions addressing firm qualifications, relevant GIS integration and supplemental data portal experience, recommended RFP structure, required statistics and documentation, evaluation criteria, equipment maintenance considerations, personnel requirements, payment structures, reporting expectations, and estimated price ranges with underlying cost calculation assumptions.

The RFI documentation does not identify any set-asides for disadvantaged enterprises or restrictions limiting organizational types from responding to this information-gathering solicitation. No incumbent vendors or current contractors are referenced in the available procurement materials. The solution must be configurable to accommodate PSAPs with varying levels of GIS expertise and resources, and all responses are subject to Kentucky Open Records Law, with proprietary information requiring separate submission marked as confidential. As an RFI rather than a formal competitive procurement, this solicitation does not establish specific pricing terms, set-asides, contract award amounts, or quantities at this stage; instead, it aims to gather vendor capability and technical information to inform future NG911 system development and subsequent RFP issuance. The Commonwealth explicitly stated that the RFI does not constitute a commitment to issue a bid, award a contract, or reimburse response preparation costs. Contact Jay Dutta at the Finance and Administration Cabinet Office of Procurement Services (502-564-0983) for additional information, with all submissions directed to the Bid Clerk at 702 Capitol Ave, Capitol Annex Room 095, Frankfort, Kentucky 40601.