June Meat & Cheese - Request for Quote

The Colorado Department of Corrections, operating through Garfield County, is issuing a Documented Quote (DQ 2026000354) solicitation for meat and cheese products to supply warehouse operations for June 2026. The procurement seeks fourteen line items totaling specified quantities of frozen meat products, including ground beef (27,640 lbs), beef patties (41,900 lbs), various poultry products such as chicken patties, turkey sausage, turkey franks, ground turkey, turkey roast, thigh meat, turkey bologna, and turkey roll, as well as three cheese varieties: American cheese (12,500 lbs), cheddar cheese (34,200 lbs), and mozzarella cheese (17,400 lbs). All meat products must be fully frozen and delivered at no higher than 0 degrees Fahrenheit, produced within the last ten months, comply with strict NAMP standards with specified lean-to-fat ratios, contain no mechanically separated meat or organ meat, and be approved for sale to the Department of Corrections; cheese products must be produced within the last eighteen months. Vendors must be capable of delivering to six warehouse locations across Colorado: Arkansas Valley Correctional Facility, Buena Vista Correctional Center, Canon City Central Warehouse, Denver Women's Correctional Facility, Limon Correctional Facility, and Sterling Correctional Facility. The quote submission deadline is April 17, 2026 at 5:00 PM Mountain Time, with written inquiries due by April 14, 2026 at 1:00 PM; award notification is estimated for April 24, 2026, with a desired contract start date of May 1, 2026. All pricing must be FOB Destination with freight prepaid and all costs factored into the bid, as no additional shipping charges, surcharges, or taxes will be reimbursed by the State. Evaluation will be based primarily on price, though sample quality, past performance, and lead time may also be considered; responsible offerors must submit six required exhibits electronically via bidnetdirect.com/cdoc, including Required Vendor Information (Exhibit B), W-9 form (Exhibit C), Price Proposal (Exhibit D), Vendor Disclosure Statement (Exhibit E), and certifications regarding conflicts of interest and compliance with procurement regulations.

Service Disabled Veteran Owned Small Business (SDVOSB) entities certified through appropriate United States agencies receive a 5 percent preference on quote prices, though no specific set-asides or restrictions limiting response to particular business classifications are identified in the solicitation documents. The procurement documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. Prior to contract execution, the awarded vendor must provide proof of Good Standing with the Colorado Secretary of State, sign a Non-Conflict of Interest attestation, complete a background check approved for correctional facility access, and provide an insurance certificate documenting required coverage including workers' compensation, general liability with minimum limits of $1,000,000 per occurrence, and crime insurance with $1,000,000 limits if applicable based on operational scope. The solicitation does not specify a budget range or award value, as pricing is vendor-determined based on the detailed specifications and quantities provided in Exhibit D. This is a single-order purchase for June 2026 issued on Purchase Order(s) with no multi-month or ongoing contract term indicated.