JOHN DEERE XUV 845M HVAC Cab & Trade-In Equipment

The Ohio Department of Natural Resources Division of Wildlife is requesting bids on twenty-four new John Deere XUV 845M HVAC Cab UTVs under state contract STS018473, with bids due August 14, 2026. The procurement includes eighteen BASE specification units and six BASE specification units with Select Comfort and Convenience Package options, to be delivered to twenty-one wildlife areas, fish hatcheries, and other facilities throughout Ohio no later than June 30, 2027.

Award will be determined by lowest responsive and responsible bidder based on total cost of new UTVs minus total trade-in value. The solicitation also seeks bids for trade-in value of existing ODNR equipment detailed in Exhibit 2; vendors are not required to bid on all trade-in items and may submit $0 for items they decline. Vendors assume full responsibility for all logistics associated with trade-in equipment, including viewing, removal, transportation, and hauling expenses. Trade-in equipment may not be removed from a location until all new UTVs have been delivered to that same location. Vendors must view available trade-in equipment between July 31 and August 12, 2026, at ODNR-designated locations.

All bids must be submitted through the Ohio Buys portal; proposals outside this system will not be considered. Delivery is on an F.O.B. Destination/Pre-Paid/Allowed basis, with the contractor bearing all freight costs and risk of loss until state acceptance. The contractor must maintain commercial general liability insurance of not less than $2 million per occurrence and automobile liability of not less than $1 million per accident. All deliverables must be free of material defects for one year from delivery. The purchase order is valid only for goods and services received through June 30, 2027; any deliveries after that date require a new purchase order.