Trade In Pictures.docxTrade In Pictures.docx

This is a procurement solicitation document from the Ohio Department of Natural Resources Division of Wildlife for the purchase of new John Deere UTV equipment and trade-in valuation under state contract STS018473. The solicitation requests bids for twenty-four new John Deere XUV 845M HVAC Cab UTVs, consisting of eighteen units in BASE specification and six units in BASE specification with Select Comfort and Convenience Package options. The equipment will be distributed to twenty-one wildlife areas, fish hatcheries, and other ODNR facilities throughout Ohio. Bids are due August 14, 2026, with vendors required to view available trade-in equipment between July 31 and August 12, 2026, at ODNR-designated locations. Delivery of all new UTVs must be completed no later than June 30, 2027, on an F.O.B. Destination/Pre-Paid/Allowed basis. Award will be determined by the lowest responsive and responsible bidder based on total cost of new UTVs minus total trade-in value.

The solicitation also seeks bids for trade-in value of existing ODNR equipment detailed in Exhibit 2, with vendors not required to bid on all trade-in items and permitted to submit $0 for items they decline. Vendors assume full responsibility for all logistics associated with trade-in equipment, including viewing, removal, transportation, and hauling expenses; trade-in equipment cannot be removed from a location until all new UTVs have been delivered to that same location. All bids must be submitted through the Ohio Buys portal. The contractor must maintain commercial general liability insurance of not less than $2 million per occurrence and automobile liability of not less than $1 million per accident. All deliverables must be free of material defects for one year from delivery. The purchase order is valid only for goods and services received through June 30, 2027, with any deliveries after that date requiring a new purchase order.