JD XUV RFQ final.docxJD XUV RFQ final.docx

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Twentry-Four (24) John Deere XUV 845M HVAC Cab (Gasoline) & Trade-In Equipment Name or Title of the Service or Supply:

New, not used John Deere XUV 845M HAVC (Gas) & Trade-In Equipment Bid per state contract: STS018473 Ordering Division and address: Division of Wildlife; 2045 Morse Rd., Columbus, Ohio 43229 Specifications:

The Ohio Department of Natural Resources Division of Wildlife is soliciting bids to purchase twenty-four (24) new, never used John Deere XUV 845M HVAC Cab UTVs per state contract: STS018473.

Eighteen (18) UTVs shall be manufactured to the following specifications:

Six (6) UTVs shall be manufactured to the following specifications (+ Select Comfort and Convenience Package):

Exhibit 1. New John Deere XUV 845M HVAC Cab Specifications

Trade-In Bidding Instructions:

Vendor must also submit a bid for each of the trade in items listed. If a vendor does not wish to submit a bid for a trade in, then place $0 in that line item. Bids will be evaluated based on the lowest lot total to deliver all 24 John Deere UTVs minus the total trade in value of the equipment listed below. Vendor shall be responsible for all logistics involved with viewing, removing, transporting, hauling, and any other expenses associated with the trade in equipment.

ODNR will make the trade in equipment available for viewing at the locations listed below between 07/31/2026 through 08/12/2026.

Delivery:

The winning bidder shall deliver the twenty-four (24) new, John Deere XUV 845M HVAC Cabs to the locations and respective quantities detailed in Table 1. below no later than June 30, 2027.

The exact make, model, condition, and running hours/miles of the trade-in equipment are detailed in Exhibit 2.

Note: The winning bidder shall not remove any trade-in equipment from an area until after all requested new UTV’s have been delivered for that same location.

1 – Base

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Bill to information: (FSS invoicing requirement)Origin-DNR-XXX All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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