Janitorial Maintenance Equipment M-308(5)

The Minnesota Department of Administration, Facilities Management Division is requesting proposals for janitorial maintenance equipment under Contract Release M-308(5) to serve state agencies and Cooperative Purchasing Venture members on an as-needed basis, with proposals due October 9, 2026 at 3:00 p.m. Central Time. Questions are due September 30, 2026 at 3:00 p.m.

The scope encompasses six equipment categories: carpet equipment (vacuums, wet/dry vacuums, extractors, shampooers, dryers); sweepers; floor machines for hard surfaces; burnishers; automatic scrubbers; and cleaning, disinfecting, and sanitizing equipment including electrostatic sprayers and foggers. The solicitation also covers consumable repair parts and accessories for all machines. Current contract brands include Trident, Tennant, Tornado, Nacecare, Square Scrub, Kaivac, Minuteman, Multi-Clean, Clorox, Betco, IPC Eagle, Graco, Crusader, and Proteam. Respondents must bid all six groups or indicate "No Bid" per category.

Targeted Group, Economically Disadvantaged Business, and Veteran-Owned businesses eligible for state certification receive preference points equal to 12 percent of total available points; Minnesota Department of Employment and Economic Development (DEED) and Department of Human Services (DHS) providers receive 6 percent preference points. Small Business Procurement Program eligibility is considered. Contracts exceeding $100,000 require Workforce and Equal Pay Certificates from the Minnesota Department of Human Rights unless exemption criteria apply.

Pricing is structured as percentage discount from original equipment manufacturer or dealer list price, FOB Destination prepaid with freight included. Delivery must occur within 30 calendar days of order receipt or as mutually agreed. Equipment must meet federal and state safety codes in effect at manufacture and include OEM standard warranty with manufacturer's authorized warranty service and parts within Minnesota.

The contract term runs November 1, 2026 through October 31, 2027, with options to extend up to 48 months in increments determined by the state. Evaluation occurs in three phases: Phase 1 screens for mandatory responsiveness requirements; Phase 2 scores acceptance of state terms and conditions (100 points), accessibility (100 points), equipment specifications compliance (pass/fail), cost detail (800 points), and applicable preference points (up to 120 points); Phase 3 selects finalists on best-value basis. Anticipated award is October 31, 2026. Respondents must submit through the SWIFT Supplier Portal with all required attachments.