Janitorial_Maintenance_Equipment_M-308(5).pdf
PDF 28 KB Posted
- Attached to
- Janitorial Maintenance Equipment M-308(5)
- Solicitation number
- 2000018556
- Issued by
- Minnesota
About this file
This is a formal Request for Proposal (RFP) issued by the Minnesota Department of Administration, Facilities Management Division, for janitorial maintenance equipment to serve state agencies and Cooperative Purchasing Venture (CPV) members on an as-needed basis under Contract Release M-308(5). The solicitation seeks vendors to provide janitorial maintenance equipment including vacuums, extractors, blowers, shampooers, sweepers, burnishers, automatic scrubbers, and wet/dry vacuums, along with consumable repair parts and accessories for all machines. Current contract brands include Trident, Tennant, Tornado, Nacecare, Square Scrub, Kaivac, Minutman, Multi-Clean, Clorox, Betco, IPC Eagle, Graco, Crusader, and Proteam. The RFP opens September 21, 2026, at 10:15 a.m. CDT and closes October 9, 2026, at 3:00 p.m. CDT. Prospective respondents must submit written, non-electronic proposals by the deadline. Questions regarding the RFP must be submitted via email to Jeffrey Combs at Jeffrey.combs@state.mn.us by 3:00 p.m. on September 30, 2026.
Bidders must be registered in the state procurement system and must complete and submit Exhibit D: Price Schedule as part of their response; if required by the system, a placeholder price of $0.01 may be entered initially, with the actual Exhibit D schedule being the only document evaluated for pricing. The solicitation inquires whether respondents qualify as small businesses according to Minnesota Office of State Procurement (OSP) standards and whether they are minority-owned, women-owned, disability-owned, veteran-owned, service-disabled veteran-owned, or located in economically disadvantaged counties, as eligible firms may qualify for the state's Small Business Procurement Program. All required and requested attachments must be uploaded with responses, or proposals may be disqualified. Technical assistance with downloading, locating, or submitting event documents is available through the Swift Help Line at 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D_Price_Schedule-_Event_18556.xlsx | XLSX spreadsheet | |
| Solicitation_Attachments_-_Event_18556.pdf | ||
| Solicitation_Content_-_Event_18556.pdf | ||
| Sample_Contract_-_Event_18556_.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL(RFP) EVENT, non-electronic and E-mail responses WILL NOT BE ACCEPTED.
The response must be submitted no later than the date and time called for in the 'Finish Time' in the Event Details.
The purpose of the Solicitation is to contract with a Responder/s to provide janitorial maintenance equipment for the Minnesota Department of Administration, Facilities Management Division, and other State agencies and Cooperative Purchasing Venture (CPV) members, on an as needed basis, for Contract Release M-308(5).
Janitorial maintenance equipment consists of, but is not limited to vacuums, extractors, blowers, shampooers, sweepers, burnishers, automatic scrubbers, wet/dry vacuums, etc.
This Solicitation also includes consumable repair parts and accessories for all machines.
The following are some examples of brands on the current contract: Trident, Tennant, Tornado, Nacecare, Square Scrub, Kaivac, Minutman, Multi-Clean, Clorox, Betco, IPC Eagle, Graco, Crusader and Proteam.
If you're having trouble downloading, locating or submitting any Event document, call our Swift Help Line for assistance at 651-201-8100, Option 1, Option 1.
QUESTIONS. If you have questions about the contents of this RFP, you must submit your questions via email to Jeffrey Combs at Jeffrey.combs@state.mn.us by 3:00 PM on September 30, 2026.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 1 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 2 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Question Response Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 3 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 4 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 09/12/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 5 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018556 Sell RFx 6 Event Round Version 1 1 Event Name Janitorial Maintenance Equipment M-308(5) Start Time Finish Time
09/21/2026 10:15:00 CDT 10/09/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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