ITB-SMCPS-2026-BOE-PRINT - Contracted Printing Services

The Board of Education of St. Mary's County on behalf of St. Mary's County Public Schools (SMCPS) is requesting sealed bids for contracted printing services under ITB-SMCPS-2026-BOE-PRINT, with bids due April 13, 2026 at 1:00 p.m. local time. Minority Business Enterprises are encouraged to respond.

The scope encompasses printing, bindery, pre-press, and related graphic services across a detailed price list including black-and-white and color copying (8" × 11" and 11" × 17"), posters in multiple dimensions, workbooks with tape and saddle-stitch binding, brochures, booklets, laminating, and hole-punching services, priced by quantity tier. Vendors must provide unit prices per page or per unit for each service category and may bid additional services outside the standard list. All labor, materials, equipment, and delivery to all SMCPS locations within St. Mary's County must be included in quoted prices under F.O.B. destination terms. Vendors must submit hourly labor rates for approved change orders and fixed markup percentages for additional materials, valid for the entire contract term.

The contract runs for an initial one-year term commencing May 7, 2026 and expiring April 31, 2027, with four one-year renewal options. SMCPS reserves the right to award in total or in part and to make multiple awards. Annual rate adjustments on renewal are permitted upon vendor request submitted at least thirty days before renewal, capped at 5% increases tied to the Consumer Price Index (CPI-U). Bid prices must remain firm for ninety days after opening.

Vendors must carry comprehensive insurance: commercial general liability of $1 million per occurrence and $2 million general aggregate, business auto liability of $1 million per accident, and workers' compensation with statutory benefits. Vendors performing work involving direct contact with minors must conduct required child sexual abuse and sexual misconduct employment history reviews on all assigned employees. Questions are due April 1, 2026 at 1:00 p.m. No public bid opening will occur; SMCPS will evaluate submissions internally. Contract awards are contingent on funding availability.