ITB - HVAC Service/Maint. /Repairs Region 3

The Alabama State Military Department Region 3 is requesting bids for HVAC maintenance and repair services under ITB covering multiple military facilities, with bids due October 5, 2026, and a mandatory pre-bid meeting on September 15, 2026, at 10:00 a.m. at 1720 Congressman Dickinson Drive, Montgomery, Alabama 36109. Failure to attend and sign in at the pre-bid conference results in automatic bid rejection.

Bidders must hold certification by the State of Alabama Board of Heating, Air Conditioning and Refrigeration Contractors and by the Alabama Plumbers and Gas Fitters Examining Board as a Master Gas Fitter. The scope covers maintenance and minor repairs — changing defective parts, repairing thermostat connections, clearing clogged drain lines, repairing ductwork, replacing belts, and addressing small refrigerant leaks — but explicitly excludes new HVAC unit installations, complete system replacements, structural modifications, design changes, new construction, and major renovations exceeding $15,000. The contractor will service facilities across Region 3, including Bates Field (Mobile), Birmingham AASF02, Aubrey G. Hicks (Oxford), Benjamin O. Davis (Tuskegee), and two Birmingham AFRC locations (Oxmoor and Building 800), with equipment ranging from 1971 to 2024 installations.

The contract has an initial 12-month term with options to extend for up to four additional 12-month periods, each requiring written approval no later than 30 days prior to term expiration. Award will be made on an all-or-none basis to the lowest responsible bidder. Contractors must provide two commercial references documenting at least five years of experience with chiller systems, cooling towers, and water source heat pump systems. Required insurance includes $1 million automobile liability, $1 million general liability, $3 million excess umbrella liability, and Workers' Compensation, with the State of Alabama listed as certificate holder. Bidders must submit percentage discounts for repair parts and comply with E-Verify and State of Alabama Vendor Disclosure Statement requirements. Questions are due September 24, 2026, at 5:00 p.m. Central Time through the Alabamabuys portal.