Irrigation Supplies

The City of Palo Alto is requesting quotations for irrigation supplies on an as-needed basis under RFQ #199028, with quotes due October 8, 2026 at 3:00 p.m. through the City's OpenGov electronic procurement portal. The City intends to award a blanket purchase order to multiple vendors, the lowest responsive and responsible bidder(s) based on combined total bid prices across Years 1, 2, and 3.

The scope encompasses 235 line items across three years, including PVC fittings, pipes, valves, sprinklers, nozzles, drip irrigation tubing, and related supplies with estimated quantities ranging from 2 to 200 units per item. Materials will support maintenance and repair of irrigation systems at city parks, open spaces, medians, roadsides, and facilities. Delivery is required within five business days of the City's request to the Palo Alto Municipal Service Center under F.O.B. destination with freight prepaid terms. All pricing must include applicable fees, transportation, delivery charges, fuel surcharges, environmental fees, and all other incidentals; no additional fees are permitted.

The initial contract term runs from November 27, 2026 through June 30, 2027, with two optional one-year renewal periods. Pricing is firm for the initial term and each optional renewal year. Annual price adjustments are limited to a maximum of 5% and require 120 days' advance notice with manufacturer-provided written justification, subject to City acceptance.

Awardees must obtain and maintain comprehensive insurance throughout the contract term, including General Liability ($1,000,000 per occurrence and aggregate), Automobile Liability ($1,000,000 per occurrence and aggregate), and other coverages from AM Best A-:VII or higher-rated carriers licensed in California, with the City named as additional insured. Net 30 or greater payment terms apply. The City reserves the right to terminate without cause with ten days' written notice. Questions were due September 25, 2026. Compliance with the City's environmentally preferred purchasing requirements, including recycled content, recyclable packaging, and reusable pallets, is mandatory, with liquidated damages assessed for non-compliance.