W-9_City_of_Palo_Alto.pdf

This is a W-9 form (Request for Taxpayer Identification Number and Certification) submitted by a vendor to the City of Palo Alto, California. The form documents the vendor's tax identification information and certifications required for payment processing under the Irrigation Supplies blanket purchase order agreement. The City of Palo Alto seeks multiple vendors to supply irrigation parts and supplies on an as-needed basis for a one-year initial term with two optional one-year renewal periods. Material quantities are estimated and may vary significantly from bid quantities. A blanket purchase order will be issued to the lowest bidder upon determination, establishing the contractual relationship for the supply of irrigation materials throughout the contract term.

Pricing submitted by vendors must be firm for the initial one-year term and for each optional one-year renewal period. All quoted prices must include applicable fees, transportation, delivery and freight charges, fuel surcharges, environmental fees, and all other incidentals necessary to fulfill the requirements. No additional fees may be assessed beyond those quoted. The City will consider annual price adjustments for specific products or in aggregate based on factors including changes to the Consumer Price Index, economic conditions, and market conditions. Any requested pricing adjustments must be submitted at least 120 days prior to contract term expiration and must include manufacturer-provided written justification, with annual increases capped at 5 percent and subject to City acceptance.