Intersession Summer Education

The Elk Grove Unified School District (EGUSD) in Sacramento County, California, is soliciting proposals through Request for Qualification/Proposal (RFQ/P) #824-25/26 for the provision of Intersession Summer Education programs serving transitional kindergarten through sixth grade students across the District's 44 elementary schools. The procurement seeks independent program providers to deliver enrichment and academic support programs including tutoring, literacy instruction, physical activities with social-emotional learning components, and STEM, music, art, and dance enrichment activities. Intersession programs will operate during school track breaks on Mondays through Fridays from 8:00 a.m. to 2:30 p.m. with approximately 20 students per class, while summer programs will run full-day (8:00 a.m. to 5:30 p.m.) or partial-day (12:00 p.m. to 5:30 p.m.) sessions serving approximately 100 students. Proposers must demonstrate current or prior service to California school districts within the past five years, with at least three years serving districts with 20,000 or more average daily attendance or a combination totaling 20,000+ ADA; provide four references with at least two from California school districts; submit comprehensive budgets demonstrating that a minimum of 85 percent of grant funds are allocated directly to student services with maximum budget caps of $3,000 per intersession class and $30,000 for summer programs; and ensure all staff undergo fingerprinting and criminal background clearance, complete mandated reporter training, and comply with drug and alcohol-free workplace requirements. Evaluation will be based on program design (15 points), elements of high-quality programming (20 points), organizational focus (20 points), project evaluation (15 points), success and sustainability (20 points), and budget narrative (10 points), with references evaluated on a pass/no-pass basis. Sealed bids must be submitted electronically through the EGUSD Bonfire Procurement Portal at https://egusd.bonfirehub.com no later than February 6, 2026, at 4:00 p.m. PST, with the Board of Education scheduled to consider award recommendations on March 3, 2026.

The procurement does not specify set-aside designations for disadvantaged enterprises or restrictions limiting eligible organization types; however, all contractor employees must be U.S. citizens or possess proper work authorization and be at least 18 years old with no prior felony convictions. The RFQ/P documents specify no incumbent vendors or current contractors, indicating this represents a new procurement or renewal of expired contracts. Contractors must maintain comprehensive insurance coverage including $2,000,000 per occurrence commercial general liability, workers' compensation, commercial auto liability, and sexual abuse and molestation coverage. The initial contract term runs from March 16, 2026, through June 30, 2027, with four optional one-year renewal terms available through March 15, 2031, contingent upon mutual agreement and Board approval, and pricing shall remain fixed throughout the initial term with providers permitted to propose increases for extension terms. Proposers must comply with comprehensive data protection and privacy requirements including FERPA, COPPA, PRRA, and SOPIPA for any contractor accessing, storing, or managing pupil records, with encryption requirements of at least 128-bit level for stored data and SSL for data in transmission. The RFQ/P also includes a piggyback provision under California Public Contract Code Sections 20118 and 20652, allowing other school districts to utilize the resulting contract, and permits the District to modify the contract by adding or deleting students or sites and adjusting prices as necessary to maintain the original contract intent. Interested bidders should contact Desny Guerrez at deguer@egusd.net or (916) 686-7773 for additional information.