11-824-25-26 APPENDIX E - PROPOSER QUALIFICATIONS.pdf

Elk Grove Unified School District RFQ/P #824-25/26 Appendix E – Proposer Qualifications Page 1 of 3

ELK GROVE UNIFIED SCHOOL DISTRICT

RFQ/P #824-25/26 INTERSESSION SUMMER EDUCATION

APPENDIX E

PROPOSER QUALIFICATIONS

1. PROGRAM DESIGN - (1-4 SINGLE-SIDED PAGES)

a. Describe the range and type of programs that will be offered and at what school or schools your agency is applying to serve.

b. Describe how your program proposes to attract youth and their families. Also, explain how you will maintain student enrollment throughout the summer or intersession program. Specifically describe your strategy to retain 85% or better of daily average attendance at a single site. How will program schedules and offerings be designed to encourage and support regular participation among students?

c. Please describe the organizational structure that will support the summer program. The response must address the program manager's site director’s role and responsibilities.

2. ELEMENTS OF HIGH-QUALITY PROGRAMMING – (1-2 SINGLE-SIDED PAGES)

Linkages to the School Day:

Describe the ways in which the program will be connected to the regular school day (e.g., shared staff, space, training, policies, curriculum, leadership support, instructional methods, etc.) and how the program will remain balanced.

a. High Quality Staff:

Who will be hired to work in the intersession & summer programs? What standards will be set to recruit and retain high-quality staff?

b. Safe & Appropriate Environment:

Describe what actions will be taken to ensure that every child is physically and emotionally safe in the program.

c. High-Interest Programming:

Describe the type of programming that will be offered at each age level. What efforts will be made to ensure that programming is student-centered and that every participant has a high interest in what he/she is doing? What efforts will be made to ensure appropriate grade level and/or developmental level programming?

Appendix E – Proposer Qualifications Page 2 of 3

3. ORGANIZATIONAL FOCUS – (1-2 SINGLE-SIDED PAGES)

a. Program Leadership:

(Promising practices show that successful programs typically employ a full-time program manager/site coordinator.) Each proposal must include a site coordinator for a minimum of 30 hours per week. In addition, the site coordinator must be on-site a minimum of 85% of their funded time. Please describe the site coordinator's qualifications and experience.

b. Capacity:

Describe your organization’s capacity to hire, train, and retain staff. Describe the capacity of your organization to provide qualified substitutes if 1) the site coordinator needs to be out or 2) if frontline staff need to be out.

c. Professional Development:

Describe the types of professional development you offer, how often, when, and to whom. Consider orientation, youth, development, fostering positive behavior, regularly scheduled staff meetings for program development, linking to the school day, how to help with homework, training enrichment leaders or mentors, linking to curriculum frameworks.

d. Communication/Information Dissemination:

Please describe how your organization will communicate information about the program, including evaluation results, to parents, school personnel, and the community in a manner that is understandable and accessible.

4. PROJECT EVALUATION – (1-2 SINGLE-SIDED PAGES)

a. Describe your “Continuous Quality Improvement Plan” for program evaluation.

b. Describe the data sources (indicators) that will be used to measure program goals, what they measure, and how they will be used to identify action plans and determine success.

c. Describe how the evaluation information will be used to provide feedback to stakeholders and staff and to inform project direction.

5. BUDGET INFORMATION – (1-2 SINGLE-SIDED PAGES)

Upon award, budgets will be revised to actual costs to operate the program. More information may be requested regarding the Provider’s financials and insurance. Funds allocated under this program may be used only to supplement, not supplant, funds that schools and community-based organizations would otherwise expend for after-school programs.

Appendix E – Proposer Qualifications Page 3 of 3

a. Budget Narrative The Budget Narrative must align with and provide an explanation of the content in the Proposer Price Schedule (Appendix I). Please address the following items:

1. Indicate the site(s).

2. Indicate the estimated cost per participant per day.

3. Describe in detail the administration/indirect service expenses.

4. Provide evidence that there is a commitment to adequate resources for all participants.

5. Describe the purpose of expenditures.

6. Include a description of “other” charges as indicated on the Proposer Price

Schedule Form.

b. Proposer Price Schedule: Provide a sample budget based on a one-week intersession class that occurs on campus with EGUSD administration present and a 15-day summer program that is fully staffed by the proposer. Include separate line items for staff (i.e., direct service), administration (i.e., indirect service), social security, health benefits, supplies, equipment, transportation to and from the program, staff travel, professional development, and contracted services.

6. SUCCESS AND SUSTAINABILITY – (1-2 SINGLE-SIDED PAGES)

a. Record of Success:

Please describe where and how you have been or are currently successful in implementing after-school programs. Please use the references listed under Appendix F.

b. Sustainability Plan:

Please describe your plans for the continuous strengthening of the partnership between the District, other community-based organizations, and other public or private organizations (if appropriate). Please include any school or community match to be considered.

The District shall retain the right to implement changes as necessary to uphold the original intent of the contract, such as adding or deleting students or sites, as well as adjusting prices on the contract.