Inspect and Rebuild Under Bridge Inspection Unit

The Michigan Department of Transportation (MDOT) issued Request for Proposal 230000002220 on May 17, 2023, for the inspection and rebuild of a 2013 Aspen Aerial model A62 under bridge inspection unit (MDOT Truck 04-1708) mounted on a Peterbilt chassis. The procurement encompasses a comprehensive 12-year inspection and complete rebuild of the specialized vehicle to maintain operational capability, with work required to meet ANSI A92.8, MIOSHA, and OSHA standards. Deliverables include a complete structural, mechanical, hydraulic, and electrical restoration of all components including axle locks, turntables, four boom sections, platform systems, control systems, and hydraulic pumps; non-destructive testing; sandblasting and repainting; stability testing; two sets of manuals (operating and maintenance); a one-year warranty; a comprehensive quality assurance program; documented recall procedures; a minimum of eight hours of operator and mechanic training for six to eight MDOT employees; and technical support services. Contractors must be certified authorized dealers or manufacturers of Aspen Aerial Towers, with manufacturer verification required for dealers. The proposal deadline was June 7, 2023, at 3:00 p.m. Eastern, with written questions required by May 25, 2023, and answers posted by May 26, 2023. The anticipated contract begin date is July 15, 2023, expiring May 31, 2024, with unit pickup scheduled for on or after October 15, 2023, and final delivery required by March 15, 2024. Technical evaluation criteria include completeness of required documents (10 points), prior relevant experience (25 points), warranty explanation (5 points), recall procedures (5 points), quality assurance program (5 points), training explanation (20 points), and acceptance of specifications or acceptable alternates (30 points), with proposals receiving 75 or more points out of 100 advancing to pricing evaluation.

The RFP does not identify specific set-asides for disadvantaged enterprises or restrictions on organizational type beyond the requirement that bidders be certified authorized dealers or manufacturers of Aspen Aerial Towers. No incumbent vendors or current contractors are listed in the available documentation. Pricing must be submitted as a lump-sum quote covering labor, materials and components, training, transport fees, and pre-delivery inspection meeting costs, with the State reserving the right to negotiate terms and pricing and conduct site visits at the contractor's facility. All deliverables must be delivered F.O.B. destination with title and risk of loss remaining with the contractor until State acceptance, and invoices will be paid within 45 calendar days of receipt and final acceptance via Electronic Funds Transfer only. The contractor must maintain comprehensive insurance including $1,000,000 commercial general liability, $1,000,000 automobile liability, workers' compensation, $500,000 employers' liability, and property insurance covering the unit during the work period. Late or improper delivery will result in liquidated damages of 0.2% per day up to 30 days. No specific award value or budget range is disclosed in the available RFP documentation.