IFB#159060 - Snow Removal Services

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) #159060 for snow removal services within the Salem Residency area of Roanoke County, seeking qualified vendors to provide trucks, equipment, and experienced operators for snow and ice removal operations. The procurement requires contractors to clear snow, ice, and frozen precipitation from specified primary and secondary routes, including all intersections and crossovers, with services to be performed on an on-call, as-needed basis from November 15 through April 15 annually. Bidders may submit proposals for multiple lots, with each lot consisting of defined routes and corresponding equipment requirements, including tandem/multi-axle dump trucks, single axle dump trucks, and one-ton trucks, all with contractor-provided plows and spreaders. Key qualifications include having appropriate trucks, equipment, and operators experienced in snow removal operations. The bid submission deadline is August 22, 2024, at 1:00 PM EDT, with a virtual public bid opening scheduled for 1:30 PM EDT on the same day. A mandatory pre-bid teleconference was held on August 12, 2024, and potential bidders were required to attend to be considered for contract award.

The solicitation is specifically set aside for award priority to Department of Small Business and Supplier Diversity (DSBSD)-certified micro and small businesses, including women-owned, minority-owned, and service-disabled veteran-owned businesses. Contractors must submit a Small Business Subcontracting Plan detailing how they will utilize DSBSD-certified small businesses during the contract period, with the Commonwealth's goal being that over 42% of purchases be made from small businesses. The contract will be for an initial one-year term with potential renewal options, and VDOT will provide sodium chloride and liquid chemicals for snow removal operations. Pricing will be structured as hourly rates for different equipment types, with a Minimum Guaranteed Payment (MGP) of 40 hours of push time per accepted equipment piece. Additional financial incentives include fall and spring bonuses ranging from $5,000 to $15,000 per equipment unit, depending on the type of truck or equipment, contingent upon timely mobilization and satisfactory performance. The estimated contract value is not explicitly stated, but pricing will be determined by the hourly rates submitted by the lowest responsive and responsible bidders for each lot.