IFB 27-191 Surgical Suites Lights Systems
Closed State & local contract opportunity Posted
- Solicitation number
- 2139117
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Alicia Saleh alicia.saleh@downstate.edu (718) 270-4007
Updated .
About this opportunity
The State University of New York at Downstate Health Sciences University (SUNY-DHSU) is requesting sealed bids to supply and install new ceiling-mounted LED surgical lighting systems for 14 operating rooms (12 main ORs and 2 labor and delivery ORs), with bids due October 15, 2026 at 11:00 a.m. EST. SUNY-DHSU has established an overall MWBE participation goal of 30 percent (14 percent MBE and 16 percent WBE) and a 6 percent SDVOB participation goal; these are goals rather than set-asides.
The scope includes de-installation of existing Skytron surgical lights, supply and installation of new systems, removal and disposal of existing equipment, all required mounting hardware and electrical connections, functional testing and commissioning, manufacturer documentation, and a two-year warranty. The main OR configuration requires ten dual-head systems (Skytron Model AUA55 or equivalent) and two triple-head systems (Skytron Model AUA555 or equivalent), each with 24-inch diameter lightheads, 360-degree rotation, minimum 110-inch vertical travel, and 160,000 lux maximum intensity at one meter with LED technology and minimum 40,000-hour life expectancy. The contractor must provide 40 hours of clinical in-service training for general and advanced users, technical training for facilities engineering, 24/7/365 system support, and comply with ANSI/AAMI ES60601-1, IEC 60601-2-41, IEC 60601-1-2, and FDA/GMP standards. The solution must be hosted entirely within the United States.
The contract term is two years with rates remaining firm for the full duration. The award will be made to the lowest responsive and responsible bidder. Mandatory qualifications include at least five years in business, demonstrated experience with comparable hospital institutions, three hospital customer references, and detailed project plans including user acceptance testing and training workbooks. Bidders must submit four original hard copies of sealed bids and a USB flash drive with complete scanned copies, signed and notarized in blue or black ink. Insurance requirements include $5 million professional liability, $1 million per claim and $3 million aggregate general liability, and workers compensation and disability benefits coverage. Questions are due by September 23, 2026. Bid opening is October 15, 2026 at 12:00 p.m. EST, with anticipated award notification between October and November 2026.
Opportunity text
The State University of New York at Downstate Health Sciences University (SUNY-DHSU) from qualified vendors (alternatively "Bidder"), of which one vendor will be selected to provide and install Surgical Lights for 14 surgical suites. Scope of Services · The scope of this project is to replace the existing aging surgical lighting systems in the 12 Main Operating Rooms and the two Labor & Delivery Operating Rooms (L & D OR 1 and OR 2) with new ceiling-mounted LED surgical lighting systems. The project shall include removal of the existing surgical lights, furnishing and installation of the new lighting systems, and all required mounting hardware, electrical connections, controls, and accessories necessary to provide fully functional surgical lighting systems. The Main OR configuration shall include ten (10) dual-head systems and two (2) triple-head systems. · The contractor shall provide all labor, equipment, materials, and services necessary to complete the installation, including site verification, coordination with hospital Facilities, Perioperative Services, L & D, and Engineering, removal and appropriate disposal of existing equipment, installation, testing, commissioning, and final acceptance of the new systems. Work shall be coordinated to minimize disruption to clinical operations and shall include all required manufacturer documentation, warranty coverage, and onsite clinical and technical in-service training. Any required modifications to the existing ceiling structure, mounting system, or electrical infrastructure shall be identified during the site survey and coordinated with the hospital prior to installation. · The work includes de-installation of existing equipment and disposal, supply and installation of new systems, testing, commissioning. In addition to providing the above, the selected vendors proposal will also need to meet: · Regulatory Compliance and Security Requirements · Warranty Requirements · Clinical In service Requirements · Technical Training Requirements · Extended Service Requirements Those wishing to participate in this procurement may download the IFB documents from the "Documents" tab, and must submit via email a scanned copy of the Summary Information Form (Intend to Bid/No Bid) as soon as possible to Alicia Saleh, Alicia.Saleh@downstate.edu. If you are unable to locate the IFB documents, please reach out to request copies. PLEASE NOTE: Vendors must download and complete the following Exhibits and submit them with their written proposal: · Exhibit B - Mandatory Requirements o Proposers must complete this Exhibit and submit with proposal and must provide detailed responses and explanations to each requirement in their written proposal. · Exhibit C - Cost Proposal Form/Price Page · Exhibit G - Question and Answer Form o Any questions or clarifications needed must be listed on this form and submitted to me at Alicia.saleh@downstate.edu by the deadline indicated in the "Key Events" section of the Summary Information Form (Page 1 of IFB). Any updates to the solicitation and answers to questions will be posted and released through the New York State Contract Reporter, and via email. It is the responsibility of all vendors to: Register with the New York State Contract Reporter and sign up to receive notifications about this solicitation; or Periodically check the New York State Contract Reporter for any updates or answers to questions pertaining to this solicitation. This procurement is subject to NYS Finance Law Section 139 j&k, also known as the Lobbying Law. Therefore, vendors are cautioned that the only permissible contacts for this procurement are the individuals listed below. Failure to comply with this requirement can range from no contract award to debarment from sales to any agency. The only individual at SUNY-DHSU who may be contacted in connection with this matter is Alicia Saleh, Alicia.Saleh@downstate.edu. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Skytron Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 4.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| Exhibit H - Question and Answer Form - Copy.xlsx | XLSX spreadsheet | |
| Exhibit B - Mandatory Requirements.xlsx | XLSX spreadsheet | |
| Exhibit C - Cost Proposal Grid - IFB 27-191 - Surgical Suites Lights Systems.xlsx | XLSX spreadsheet | |
| IFB 27-191 Surgical Suites Lights Systems_Final.pdf |
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