Exhibit B - Mandatory Requirements.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- IFB 27-191 Surgical Suites Lights Systems
- Solicitation number
- 2139117
- Issued by
- Kings County, New York
About this file
This is a Mandatory Requirements and Detailed Specifications exhibit for IFB 27-191 concerning the replacement of surgical lighting systems at SUNY Downstate Health Sciences University. The project requires the supply, installation, and commissioning of new surgical lighting systems across 14 operating rooms in the Perioperative Department, including standard operating rooms 1-12 and two Labor & Delivery ORs. The scope includes de-installation of existing Skytron surgical lights, supply and delivery of new systems, after-hours installation by factory-trained and certified technicians, full functional testing and commissioning, and comprehensive training and documentation. Offerors must provide 12 dual light systems (Skytron Model AUA55 or equivalent) and 2 triple light systems (Skytron Model AUA555 or equivalent), each with 24-inch diameter lightheads capable of 360-degree rotation, minimum 110-inch vertical travel, 160,000 lux maximum intensity at one meter, and LED configurations with a minimum 40,000-hour life expectancy. The contract term is not explicitly stated in this document.
Offerors must meet 28 mandatory requirements including demonstrated experience providing operating room lights to comparable institutions, at least five years in business, three references from hospital customers, submission of detailed project plans with user acceptance testing and training workbooks, and written standard operating procedures. The solution must be hosted entirely within the United States and comply with ANSI/AAMI ES60601-1, IEC 60601-2-41, IEC 60601-1-2, and FDA/GMP standards. Offerors must provide a two-year warranty covering parts and labor with preventive maintenance, 40 hours of clinical in-service training covering both day and night shifts, technical training for facilities engineering, 24/7/365 system support, and willingness to participate in the Remi Equipment Maintenance Management Program. Pricing terms and contract award dates are not specified in this exhibit.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit H - Question and Answer Form - Copy.xlsx | XLSX spreadsheet | |
| Exhibit C - Cost Proposal Grid - IFB 27-191 - Surgical Suites Lights Systems.xlsx | XLSX spreadsheet | |
| IFB 27-191 Surgical Suites Lights Systems_Final.pdf |
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Sheet1
| IFB 27-191 - Surgical Suites Lights Systems - Exhibit B - Mandatory Requirements and Detailed Specifications | |||||
| SUNY Downstate Health Siences University ( "SUNY-DHSU") | |||||
| # | Priority | Requirement/Specification Text | Indicate Whether You Satisfy This Requirement (Yes/No) | Indicate what page of your written proposal a detailed response to the requirement/specification can be found. | |
| 1 | Mandatory | Offerors must submit evidence of its experience providing operating room lights to institutions comparable in size and scope to SUNY-DMC. | |||
| 2 | Mandatory | Offerors must submit the names and contact information of at least three (3) references from customers that are hospitals for which it has provided operating room lights and services of similar scale, purpose and scope of SUNY-DMC. Offeror should use “Attachment 2 Reference Form” for references. | |||
| 3 | Mandatory | Offeror has been in business providing operating room lights for no less than 5 years. | |||
| 4 | Mandatory | Offeror must have the ability to provide operating room lights, all maintenance and updates for the operation of the system and all attendant services thereto, including, inter alia, implementation, set-up, configuration and training | |||
| 5 | Offeror must provide a detailed project plan, which includes a point-by-point written description of the proposed solution, including any explanatory drawings or screen shots, user acceptance testing scripts and training workbooks. | ||||
| 6 | Mandatory | Offeror must provide written standard operating procedures (SOPS). | |||
| 7 | Mandatory | Solution must be completely hosted by Offeror within the United States. | |||
| 8 | Mandatory | Replacement of obsolete surgical lighting systems in the Perioperative Department, including 14 surgical suites (ORs 1–12 L&D OR 1&2) The work includes de-installation of existing equipment and disposal, supply and installation of new systems, testing, commissioning. | |||
| 9 | Mandatory | De-installation (After Hours, Qty 14): | |||
| • | Safe removal of existing Skytron surgical lights, including all utility disconnections. | ||||
| • | Transport of removed equipment to a designated on-site location for pickup and disposal. | ||||
| • | Compliance with all safety, environmental, and infection-control regulations for decontamination and disposal. | ||||
| 10 | Mandatory | Supply and Delivery: | |||
| • | Furnish all new surgical lighting systems per the Technical Specification below. | ||||
| • | Include handling, packaging, and mobilization fees. | ||||
| 11 | Mandatory | Installation (After Hours, Qty 14): | |||
| • | Install new lights onto existing mounting structures where feasible. | ||||
| • | Provide and install necessary wiring from wall controls to fixtures (if required). | ||||
| • | Full functional testing, calibration, and commissioning of all systems. | ||||
| • | Assist the facility staff electricians for the final tie-ins. | ||||
| • | Coordination with hospital staff to minimize operational disruption. | ||||
| 12 | Mandatory | Training and Documentation: | |||
| • | Provide operator and maintenance training for Perioperative staff. | ||||
| • | Deliver all as-built drawings, operation manuals, warranty documents, and service schedules. | ||||
| 13 | Mandatory | General Requirements: | |||
| • | All work performed by factory-trained, certified technicians (e.g., Skytron One authorized service). | ||||
| • | Compliance with hospital safety protocols, infection control, and regulatory standards. | ||||
| • | Cleanup and restoration of work areas. | ||||
| Technical Requirements: | |||||
| 14 | Mandatory | Offeror must provide a Quantity of (12) Dual Light Systems (ORs 1, 2, 3, 4, 6, 7, 9, 10, 11, 12, L&D ORs 1,2): |
Skytron Model AUA55 or equivalent
| • | Dual 24" diameter lightheads. | ||
| 15 | Mandatory | Offeror must provide of Quantity of (2) Triple Light Systems |
(ORs 5 & 8): Skytron Model AUA555 or equivalent
- Triple 24" diameter lightheads.
| • | Continuous 360° rotation at all axes (hub/arm, lighthead roll, and pitch). |
| • | Vertical travel: Minimum 110° (90° down / 20° up). |
| • | Compatible with standard ceiling heights and existing mounting structures (2.5" clearance typical). |
OR Comparable 16 Mandatory Offeror's lights Performance Requirements must:
Illumination: Maximum intensity ≥ 160,000 lux at 1 meter; central illuminance matching or exceeding this value.
Color Rendering Index (CRI): ≥ 95–96.
Color Temperature: Selectable options of 4100K (deep tissue) and 4500K (orthopedic/bright white).
Spot Size: Adjustable single spot ≈6.9"; large homogeneous spot for cavity filling.
Shadow Reduction: Vertically segmented reflector (VSRD) technology with 2,000+ converging beams.
LED Configuration: Combination of variable focus (≈35) and fixed LEDs (≈12) per head (≈47 total LEDs).
Heat Management: Upward-facing LEDs to maintain cool surgical field.
LED Life Expectancy: Minimum 40,000 hours.
OR Comparable
| 17 | Mandatory | Offerers Lights Controls and Features must: | |
| • | Sterilizable center handle for focus, intensity, and positioning (one-twist focus adjustment). | ||
| • | Wall-mounted control panel with intensity (5 levels + off), color temperature selection. | ||
| • | Drift-free stability and smooth 360° movement. |
OR Comparable
| 18 | Mandatory | Offeror's lights must meet the following Electrical and Safety requirements: | |
| • | Power: 100–240 VAC, appropriate VA rating, 50/60 Hz, single phase. | ||
| • | Compliance: ANSI/AAMI ES60601-1, IEC 60601-2-41, IEC 60601-1-2, and FDA/GMP standards. | ||
| • | Infection Control: Smooth, cleanable surfaces; no patient safety hazards (rust, flaking, cracked components). |
OR Comparable
| Regulatory Compliance/Security | ||
| 19 | Mandatory | Solution must comply with all applicable state, federal and local regulations. |
| 20 | Mandatory | Offeror must guarantee compliance with applicable regulations during the Contract term. |
| 21 | Mandatory | Offeror must disclose any chronic issues with their system that impacts use and productivity |
| User Support | ||
| 22 | Mandatory | Warranty Requirements: |
| Offeror must provide two (2) years warranty on All aforementioned components | ||
| Warranty start from the date of the installation. | ||
| Offeror must provide Preventive maintenance during warranty period. | ||
| Preventive maintenance during warranty includes batteries, parts and labors | ||
| Warranty covers parts and labor. | ||
| 23 | Mandatory | Clinical In service: |
| Offeror provides 40 hours of clinical in-service. The in-service should cover both day and night shifts. | ||
| The in-service should accommodate basic training for general users, and advanced training for advanced users. | ||
| 24 | Mandatory | Technical Training: |
| Technical training for facilities engineering. | ||
| Training must include connection, operation, maintenance, and troubleshooting of the system. | ||
| Extended Service Requirements: | ||
| 25 | Mandatory | Willingness to take part in Remi Equipment Maintenance Management Program |
| 26 | Mandatory | System Support must be 24/7/365 |
| 27 | Mandatory | Offeror must attend- in-person meetings as needed by SUNY-DMC over the term of the contract. |
| 28 | Mandatory | Offeror must describe solution enhancements planned over the next year and how often the solution is upgraded. |
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