IFB 26-066 - Commissary Items

The New York State Office of Mental Health is requesting bids on commissary items for Secure Treatment and Rehabilitation Center-Oakview (STARC-Oakview) at Central New York Psychiatric Center in Marcy, New York under IFB 26-066, with bids due September 10, 2026 at 3:00 PM ET. The procurement carries participation goals: 16% Minority Business Enterprise, 14% Women-Owned Business Enterprise, and 6% Service-Disabled Veteran-Owned Business.

The scope encompasses approximately 171 different commissary products—90% food items, plus personal hygiene products and greeting cards—to support a population of 300–310 individuals. All products must be individually packaged, shelf-stable for at least three months past delivery, labeled in English, and free of glass, metal, and aluminum packaging. Estimated annual quantities range from 10 units for certain greeting cards to 8,200 units for specific food items. Orders will be placed weekly via phone, email, fax, or online with two-business-day delivery required to the campus storehouse. Average weekly orders are anticipated at $8,000, potentially reaching $25,000 monthly.

The contract term is five years. Pricing for the first contract year is fixed; pricing in years two through five may be adjusted by the lesser of 3% or the actual Finished Consumer Food Index increase, with adjustment requests due no later than 30 days before contract anniversary dates. Pricing shall be quoted net F.O.B. with tailgate delivery and no minimum order requirement. The anticipated contract start date is October 1, 2026, subject to final approval by the New York State Office of the State Comptroller.

Bidders must demonstrate three years of prior business experience in the required service area and provide proof of New York State Workers' Compensation and Disability Benefits Insurance coverage. No substitutions of products are permitted without facility approval. Questions are due August 26, 2026 at 3:00 PM ET; responses will be posted by September 2, 2026.