Attachment D - Bid Quote Sheet.xlsx

This is a Bid Quote Sheet (Attachment D) for IFB 26-066, a commissary items procurement issued by the New York State Office of Mental Health (OMH) for the Secure Treatment and Rehabilitation Center-Oakview (STARC-Oakview) located in Marcy, New York. The solicitation requests pricing for a comprehensive range of commissary products across multiple categories including breakfast items, chips, condiments and bread, cookies and crackers, drinks, greeting cards, hygiene products, miscellaneous food items, and sweets. Estimated annual quantities range from 10 units for certain greeting cards to 8,200 units for Candy All Stars. The solicitation includes deadlines for questions by 3:00 PM ET on August 26, 2026, with responses posted by September 2, 2026, and bid submission by 3:00 PM ET on September 10, 2026. The contract term extends for five years with potential price adjustments in years two through five.

Pricing shall be submitted on a net F.O.B. basis including tailgate delivery with no minimum order requirement. The first-year pricing is fixed, with subsequent years eligible for price adjustments not to exceed 3 percent or the actual Product Price Index increase, whichever is less, based on the Finished Consumer Food Index. Bidders must provide documentation of price adjustment requests no later than 30 days prior to contract anniversary dates. The solicitation includes Minority/Women Business Enterprise (MWBE) contracting goals of 16 percent for Minority Business Enterprises (MBE) and 14 percent for Women Business Enterprises (WBE), and a Service-Disabled Veteran-Owned Business (SDVOB) goal of 6 percent. Bidders must certify acceptance of electronic payments through the State Comptroller's system and notify OMH of any contractors who have not been off New York State payroll for a minimum of two years. No substitutions of products are permitted without facility approval, and the facility will pay only for items actually ordered and received.