IFB 26-036 Hazardous Waste Removal

The New York State Office of Mental Health is requesting bids on hazardous waste removal services for the Nathan S. Kline Institute for Psychiatric Research Clinical Laboratories at 140 Old Orangeburg Road, Building #39, Orangeburg, New York under IFB 26-036, with bids due August 6, 2026 at 3:00 PM and a pre-bid conference on July 14, 2026 at 9:00 AM. The procurement carries mandatory contracting goals of 30% Minority/Women Business Enterprise (MWBE) participation (16% for Minority-Owned Business Enterprises and 14% for Women-Owned Business Enterprises) and 6% Service-Disabled Veteran-Owned Business (SDVOB) participation; good-faith effort waivers are available through Attachment L-1 for bidders unable to meet these targets.

The contract scope covers collection, transportation, treatment, and disposal of hazardous and chemical waste (including non-halogenated and halogenated organic solvents, formalin, chromic acid, picric acid, pharmaceutical wastes, and lab-pack chemicals), universal waste (approximately 1,500 fluorescent lamps, 100–500 pounds of ballasts, 500–1,000 pounds of batteries, and 1,000 pounds of waste paint and aerosol cans annually), and electronic waste (approximately 25 computers and 5 microwaves annually). The facility currently operates as a Small Quantity Generator with potential transition to Large Quantity Generator status during the contract term. Pickups occur every 180 days for SQG status or 90 days for LQG status, with hazardous waste removed every three months between 8:30 AM and 5:00 PM Monday through Friday. The contractor must provide all labor, materials, transportation, waste containers, and manifesting at no additional charge; maintain EPA hazmat, DOT, RCRA, OSHA, and HAZWOPER certifications; and respond to emergency pickups within two hours.

The contract term is three years from New York State Office of the State Comptroller approval, beginning August 1, 2026. All pricing must be submitted on a per-pound basis uniformly and include all transportation, treatment, disposal, fuel surcharges, environmental fees, and manifesting with no additional invoiced expenses. Annual price increases up to 3% are permitted, submitted 90 days prior to contract anniversary. The prior contractor was ACV Environmental Services, Inc. (now Republic Services/ACV) under contract T202643 (May 1, 2025–April 30, 2026) for $39,434.85. Questions were due July 14, 2026 at 3:00 PM with responses issued July 23, 2026. Award will be made to the responsive and responsible bidder offering the lowest total bid amount while meeting all mandatory requirements. Contractors must register with the New York Department of Labor Contractor and Subcontractor Registry prior to the bid due date and comply with prevailing wage requirements (PRC# 2026901189).