IFB 26-016 988 NYS Promo Items

The New York State Office of Mental Health is requesting bids on customizable promotional items branded "NYS 988 Promo" under IFB 26-016, with bids due September 10, 2026 at 3:00 PM ET. Vendors must bid on all 14 item categories to be eligible for award.

MWBE contracting goals apply: 16% MBE and 14% WBE (30% combined), plus a 6% SDVOB goal. No DBE goal applies. No incumbent has been awarded an identical or substantially similar contract within the past five years.

The scope encompasses 14 promotional item categories: foam stress relievers, fidget toys, pens, beanies, t-shirts, baseball hats, die-cut stickers and magnets, notebooks, canvas bags, hand sanitizer, ceramic mugs, and plastic shopping bags. Quantities range from 1,000 units (t-shirts and mugs) to 100,000 units (die-cut stickers). All items must be customizable to print the 988 branding. Vendors must demonstrate at least three years of experience in the required business services and maintain New York State Workers' Compensation and Disability Benefits Insurance plus general liability insurance.

The anticipated contract term runs from October 1, 2026 through March 31, 2031 as a Purchase Authorization vehicle allowing OMH Central Office personnel to order items on an as-needed basis up to the awarded contract amount. Annual escalation adjustments are permitted, not to exceed 3% or the Consumer Price Index, whichever is less. Award will be made to the responsible and responsive bidder offering the lowest total bid amount.

Questions were due August 21, 2026 at 3:00 PM ET, with responses issued August 25, August 28, and September 4, 2026. Bidders have seven business days from the non-select letter date to file a protest. Electronic payment through the New York State Office of the State Comptroller is required unless OMH expressly authorizes paper check payment. The New York State Procurement Lobbying Act (Finance Law Sections 139-j and 139-k) applies, restricting all communication to a single designated point of contact from solicitation publication through State Comptroller approval.