IFB 26-006 - Commissary Items

The New York State Office of Mental Health is requesting bids on commissary items for the Secure Treatment and Rehabilitation Center-Oakview (STARC-Oakview) in Marcy, New York, under IFB 26-006, with bids due July 31, 2026 at 3:00 PM ET. The procurement carries MWBE and SDVOB participation goals: 30% combined MWBE (16% MBE and 14% WBE), and 6% SDVOB — these are goals, not set-asides or hard requirements.

The scope encompasses approximately 171 individually packaged commissary products across food, snacks, hygiene, and greeting-card categories, supplying a resident population of 300–310 individuals at two facility buildings. Products must maintain a shelf life of at least three months past delivery, be labeled in English, and arrive on a weekly basis within two business days of order placement. No glass or metal/aluminum containers are permitted. Average weekly orders are projected at $8,000, with estimated annual spend approximately $25,000 monthly or higher.

The contract term runs from Office of the State Comptroller (OSC) approval through July 30, 2031. Year-one pricing is fixed; years two through five permit price adjustments capped at 3% annually, pegged to the Consumer Price Index for New York-Newark-Jersey City, calculated 90 days prior to each yearly anniversary. Residents may order $45–$60 in commissary weekly. Pricing is net F.O.B. including tailgate delivery with no minimum order required; the facility pays only for items actually ordered and received.

Award will be made to the lowest total-bid responsive and responsible bidder. Bidders must submit the Bid Quote Sheet (Attachment D), three years of business history, tax certification (Form ST-220-CA), non-collusive bidding certification, three business references, Vendor Responsibility Questionnaire, Workers' Compensation and Disability Benefits Insurance documentation, and General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate. All MWBE and SDVOB compliance documentation is required. Electronic payment through the State Comptroller system is mandatory. Questions are due July 17, 2026 at 3:00 PM ET; responses will post July 24, 2026.