Attachment D - Bid Quote Sheet.xlsx

This is a Bid Quote Sheet attachment (Attachment D) for the New York State Office of Mental Health (OMH) Invitation for Bid (IFB) 26-006 for commissary items to be supplied to the Secure Treatment and Rehabilitation Center-Oakview (STARC-Oakview) located in Marcy, New York. The solicitation requires bidders to provide a comprehensive range of commissary products across multiple categories including breakfast items, chips, condiments and bread, cookies and crackers, drinks, greeting cards, hygiene products, miscellaneous food items, and sweets. The bid sheet specifies estimated annual quantities for each item, ranging from as few as 10 units for some greeting cards to as many as 8,200 units for candy all-stars. Questions regarding the solicitation are due by 3:00 PM Eastern Time on Friday, July 17, 2026, with responses posted by Friday, July 24, 2026. Sealed bids must be submitted no later than 3:00 PM ET on Friday, July 31, 2026, with no late submissions accepted. The contract will be awarded for a five-year term with the possibility of price adjustments in years two through five based on the Producer Price Index.

Pricing for the first contract year is fixed and net F.O.B., including tailgate delivery, with no minimum order required. The facility will pay only for items actually ordered and received, and no substitutions are permitted without facility approval. The contractor may request written price adjustments for years two through five of the contract, which will be approved only if based on the Finished Consumer Food Index calculated 90 days prior to the yearly contract anniversary date, capped at a maximum increase of three percent. Bidders must complete all required fields in the quote sheet without making any changes, deletions, or additions; failure to comply may result in bid disqualification. The New York State Office of Mental Health has established contracting goals including a 6.00% Service-Disabled Veteran-Owned Business (SDVOB) goal, a 16.00% Minority Business Enterprise (MBE) goal, and a 14.00% Women Business Enterprise (WBE) goal. Additionally, bidders must certify their readiness to accept electronic payments through the State Comptroller's system and must disclose any individuals providing services under the contract who have not been off the New York State payroll for a minimum of two years.