IDOC-KEW-26RM111 Delta Control Panel Replacement-srn

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to replace and upgrade Delta Control Panels at the Kewanee Life Skills Re-Entry Center through a competitive Request for Quote (RFQ) process. The solicitation requires the removal of existing controllers and installation of new Delta Controls controllers with I/O modules, including upgrading twenty-five VAV controllers with supply air temperature sensors and room sensors. Deliverables include complete system commissioning, project management, engineering, programming, system checkout, operator training, and implementation of trending and alarms functionality. The vendor must provide a one-year warranty for labor and materials and perform all work between 7:30 a.m. and 2:30 p.m., Monday through Friday, excluding holidays, at the facility located at 2021 Kentville Road, Kewanee, Illinois 61443. Bids are due by December 12, 2025, at 1:00 p.m., with vendor proposals remaining firm for 120 days from opening. The State will award the contract to the most responsive and responsible vendor submitting the lowest price, with the contract term running from final execution through June 30, 2026.

The procurement has several significant restrictions and requirements for potential vendors. No subcontracting is permitted, and 100% of services must be performed in the United States. Vendors must possess specific insurance coverage, including $1,000,000 General Commercial Liability per occurrence, $2,000,000 annual aggregate, $1,000,000 Auto Liability per occurrence, and Workers' Compensation as mandated by law. The contract is subject to prevailing wage requirements under the Illinois Prevailing Wage Act. Vendors must comply with stringent Department of Corrections security protocols, including background investigations, drug testing for on-site personnel, and vehicle security procedures. While no specific set-aside designations for disadvantaged enterprises are mentioned, vendors must submit bids through the BidBuy system on an F.O.B. Destination basis with all transportation and handling costs included. Invoicing will require reconciliation by the facility's Chief Engineer and Vouchering Clerk before processing. Though a specific budget range is not explicitly stated, the project involves comprehensive HVAC control system upgrades at a state correctional facility.