Hydronic loop testing

The State of Idaho Military Division (IMD) is seeking qualified vendors to provide ongoing monthly hydronic loop testing services for boiler, chiller, and cooling tower loops across multiple regions, including Orofino, Boise, and Pocatello. The Request for Quotes (RFQ) involves testing and reporting for a total of 44 loops at various military facilities and state properties, with contractors able to bid on all regions or specific regions. The primary deliverables include comprehensive water quality testing, reporting on parameters such as conductivity, copper, freeze point, glycol percentage, iron, nitrite, and pH, and potential recommendations for chemical treatments. Vendors must provide total cost quotes on the provided Price Sheet (Exhibit B), which must include testing costs, administrative expenses, and travel expenditures. The RFQ specifies a one-year initial contract term with four optional one-year renewals, potentially extending the contract to a total of five years. Quotes are due by October 13, 2023, and the award will be made to the responsive, responsible vendor with the lowest fully burdened total cost per region for testing. Successful contractors must also meet specific insurance requirements and provide certificates of insurance prior to commencing work.

The solicitation does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. The contract appears open to qualified vendors who can meet the technical and insurance requirements. While no incumbent vendors are directly mentioned, the RFQ suggests the state has an existing need for ongoing hydronic loop testing services across multiple facilities. The contract allows vendors to provide a percentage discount for recommended chemical purchases, adding flexibility to the procurement. The pricing structure in Exhibit B indicates that contractors will submit monthly costs per loop and a 12-month total cost, with an expectation of fully burdened pricing that includes all associated service expenses. Although a specific budget range is not provided, the comprehensive nature of the testing across 44 loops in multiple regions suggests a significant potential contract value. Vendors must be prepared to start services immediately upon contract award and demonstrate the capability to provide comprehensive hydronic loop testing and reporting across the specified state facilities.