Administration Document (2).docx

State of Idaho Military Division (IMD) Event 138 Hydronic Loop Testing

Purpose The State of Idaho Military Division (IMD) is requesting quotes for ongoing monthly hydronic loop testing for boiler, chiller, and cooling tower loops as further detailed below.

The contact for this RFQ is:

Joseph Nelson Division of Purchasing 208-332-1602 Joseph.nelson@adm.idaho.gov

Background The IMD is seeking qualified vendors to respond to this RFQ to provide testing and reports for hydronic loops. Further details of the various loops in need of testing are outlined in the Scope of Work-Exhibit A.

Timelines Quotes Due: Please see IPRO Header .

Contractor will start Hydro Loop Testing Services, as coordinated with the IMD contact upon Award. IMD contact for services is:

Cliff Burdine IMD Maintenance Operations Manager Phone: 208-272-3738 Email: clifford.c.burdine.nfg@army.mil

Scope of Work See Exhibit A

Award Basis and Contract Terms Award will be made to the responsive responsible vendor with the lowest fully burden total cost per region for testing. Contractors are also able to provide a percentage discount for chemicals to be purchased based off vendors recommendations from the test completed, as provided on Exhibit B, Price Sheet. The fully burden Total Cost must include the cost of testing, all administrative costs, and travel cost associated with the testing.

The initial term includes one (1) year with the option of four (4) one (1) year renewals. Upon mutual, written agreement, the Contract may be renewed, extended, or amended. The anticipated total Contract term is Five (5) years.

Response

Exhibit A – Scope of Work Exhibit B – Price Sheet Exhibit C – Sample Report Exhibit D – Insurance Requirements State of Idaho Signature Page

Exhibit B – Price Sheet State of Idaho Signature Page Public Works license is required specifically with code 15700 Required proven history of ten (10) or more years of work in this specialty field including advisor for loop treatment maintenance shown in a provided resume

Billing The Contractor must provide a signed invoice after completion of services. The invoice must be submitted no later thirty (30) calendar days after services are completed.

The Contractor must provide the following information with each invoice:

1. IPRO contract number and Agency PO number

2. Identification of billing period

3. Total amounts billed for the billing period

4. Detailed descriptions of items shipped, and quantity shipped, if applicable

5. Ship to address and service address

6. Name of authorized individual and contact information for Contractor

Provide the billing information for this purchase, including billing frequency, invoice/report requirements, agency contact information:

Price Adjustment Clause Prices must be firm for the initial term. A price adjustment may be considered for each renewal period thereafter. IMD must be notified by increases in price at least thirty (30) calendar days prior to expiration of the current Contract term and provide supporting documentation of industry wide increases. Increases are limited to 1.5% of the current Contract term. If there is an industry wide price decrease, Contractor must notify the State immediately of the decrease; and make the decrease effective for the State the same day. If the State is not notified of price decreases, the pricing at the time of the order will be used for payment and refunds will be issued as necessary.

Special Terms and Conditions

9.1 The Idaho Military Division reserves the right to request additional loop testing beyond the loops identified in the Price Sheet, at the same cost as other loops in the same region, terms, and conditions, not to exceed twenty percent (20%) above the quantities provided, for a period of twelve (12) months beyond the Contract Purchase Order start date.

9.2 The Contractor, subcontractor, and sub-subcontractor, must purchase and maintain in full force and effect from a company or companies lawfully authorized to do business in the State of Idaho such insurance as will protect the Contractor, subcontractor, and sub-subcontractor from claims set forth below which may arise out of or result from the Contractor's or subcontractor’s operations under the Contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a subcontractor or by anyone directly or indirectly employed by Contractor or by subcontractor for whose acts any of them may be liable. See below, Exhibit D – Insurance Requirements, for required Insurance Limits. Prior to final award contractor will need to provide proof of insurance.

0. The Contractor must contact the Project Manager two (2) business days prior to service.

Exhibit A Event 138 Scope of Work

1. General Information Contractor must provide monthly ongoing hydronic loop testing for boiler, chiller, and cooling tower loops, accurate reporting of existing conditions and technical recommendations for proper chemical treatment to properly maintain piping and prolong the life of the equipment operating on the loops.

2. Quality Control and Performance monitoring Sites will be selected at random for inspection from time to time by the Project Manager as identified on the scope of work and purchase order.

4. Test Types (and units of measure)

5. Report Requirements Contractor must provide the following Report Requirements: