HVAC Upgrade and Ceiling Replacement

The West Virginia Department of Administration Purchasing Division is requesting quotes for HVAC upgrade and ceiling replacement construction services at the Public Service Commission facility in Charleston under CRFQ PSC27-03, with bids due November 4, 2026 at 1:30 p.m. A mandatory pre-bid meeting on October 21, 2026 at 10:00 a.m. at 201 Brooks Street, Charleston is required; failure to attend results in bid disqualification.

Vendors must have successfully completed at least five similar projects and provide references. Required submittals include a valid West Virginia Contractor's License, a bid bond equal to 5% of the total bid, performance and labor/material payment bonds each equal to 100% of contract value, Commercial General Liability Insurance of at least $1 million per occurrence, Automobile Liability Insurance of at least $1 million per occurrence, and a signed Drug-Free Workplace Affidavit. A local labor market hiring requirement mandates that at least 75% of hourly employees be hired from the local labor market.

Substantial completion must occur within 230 days of Notice to Proceed, with final completion within 260 days. Liquidated damages of $1,000 per calendar day apply for delays beyond substantial completion. Vendor pricing must remain firm for the life of the contract. Payment is made in arrears upon receipt of invoices and supporting documentation for progress payments, with the Agency retaining 10% from each progress payment.

The contract will be awarded to the lowest qualified responsible bidder. Questions are due October 27, 2026 by 2:00 p.m., directed to Larry D McDonnell at larry.d.mcdonnell@wv.gov. Project plans are available for download through ZMM Architects and Engineers or examination at contractor associations and blueprint locations throughout West Virginia and Pennsylvania. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305 in person, by courier, facsimile, or electronically through wvOASIS.