HVAC Preventative Maintenance Services

Collier County, Florida is seeking qualified vendors through Invitation to Bid (ITB) No. 24-8306 for comprehensive HVAC Preventative Maintenance Services across multiple county facilities. The procurement targets preventative maintenance for mechanical systems including HVAC units, boilers, water heaters, chilled water air handlers, walk-in freezers, coolers, and ice machines, with four required preventative maintenance visits annually for each equipment unit. The solicitation covers 249 individual HVAC units located across various county government buildings in Naples, Immokalee, and Marco Island, with an extensive equipment list detailing manufacturer specifications, model numbers, and refrigerant types. Bid submissions are due on January 13, 2025, at 3:00 PM EST through the Collier County Procurement Services Division Online Bidding System, with bids required to remain firm for 180 calendar days. Vendors must provide comprehensive documentation including valid contractor licenses, EPA certifications, employee lists, and references from similar commercial or government clients, with evaluation criteria focusing on responsiveness, responsibility, and best overall value.

The county intends to award primary, secondary, and tertiary vendors, with no specific set-aside designations mentioned for disadvantaged enterprises. Vendors must be enrolled in the E-Verify program, possess proper licensing, and maintain extensive insurance coverage, including $1,000,000 in Commercial General Liability, Worker's Compensation, and Automobile Liability. The contract term is structured for three years with two optional two-year renewals, and vendors must be prepared to provide pricing for all 37 line items in the bid schedule. The estimated annual expenditure is $1,000,000, though this is not a guaranteed amount and actual spending may vary. Contractors will be required to provide pricing per preventative maintenance visit, with additional after-hours fees applicable for services performed outside standard business hours. Performance and Payment Bonds are required for projects exceeding $200,000, and the contract results may be utilized by other county departments beyond the Facilities Management Division.