HVAC maintenance and services

The South Carolina State Board for Technical and Comprehensive Education issued a solicitation for comprehensive HVAC maintenance and services at the readySC Workforce Training Center in Summerville, South Carolina. The procurement seeks a qualified vendor to provide maintenance for five Trane roof-top units, one Trane Tracer Summit control system, VAV terminal and exhaust fans, and one Amana heat/AC wall unit. Required services include quarterly maintenance for Trane and Amana units, annual preventive maintenance inspections, semi-annual control system inspections, and 24/7 emergency response with a four-hour maximum response time. Contractors must be licensed mechanical contractors in South Carolina with a minimum of five years of documented HVAC service experience. The solicitation was issued on September 8, 2021, with key dates including a mandatory site visit on October 5, 2021, at 9:00 AM, a questions deadline of October 5, 2021, at 5:00 PM, and an offer opening date of October 25, 2021, at 10:00 AM. Evaluation will be based on the lowest responsible and responsive bidder, with pricing structured across five contract years.

The solicitation permits South Carolina Resident Contractor Preference, allowing potential 2% or 4% preference for in-state vendors meeting specific statutory requirements. Mandatory insurance requirements include $1,000,000 Commercial General Liability, $1,000,000 Auto Liability, and statutory Worker's Compensation coverage. Contractors must provide a one-year warranty on all parts and labor and comply with the Clean Air Act. The initial contract term is one year, from November 17, 2021, through November 16, 2026, with automatic four-year renewal periods unless the State provides 30 days' notice of non-renewal. Bidders must submit hourly rates for technician labor during regular business hours, after-hours, and holiday/weekend periods, along with an hourly repair cost rate. While a specific budget range is not explicitly stated, vendors are required to provide detailed pricing across six line items, with the total bid price calculated by summing the extended prices for the first five line items. All offers must remain valid for a minimum of 90 days following the opening date and must be submitted online at www.procurement.sc.gov.