HVAC Maintenance

The Idaho Department of Health and Welfare is seeking proposals for Heating, Ventilation, and Air Conditioning (HVAC) maintenance services at the State Hospital North (SHN) campus located in Orofino, Idaho. The Request for Proposal (RFP) solicits comprehensive HVAC maintenance, including both scheduled preventive maintenance and as-needed repair services for the campus facilities. Approximately 55% of the HVAC equipment will be under manufacturer warranty during the initial contract year, with the remaining 45% requiring regular service coverage. The initial contract term is anticipated to be one year, from January 17, 2024 to January 16, 2025, with potential extensions up to five years upon mutual agreement. A non-mandatory pre-proposal conference is scheduled for November 14, 2023, and a non-mandatory site visit will occur on November 16, 2023. Proposals are due by December 15, 2023, and contractors will be responsible for all operating and personnel expenses, with pricing to be provided on a fixed unit cost and cost reimbursement basis.

The RFP does not specify any specific set-aside designations or restrictions on potential respondents. No incumbent contractor information is provided, and the funding source is not explicitly detailed in the documents. While the specific integration requirements are not extensively outlined, the documents indicate that the contractor will need to work with existing campus infrastructure and potentially coordinate with manufacturers for warranty-covered equipment. The RFP includes comprehensive insurance requirements, mandating that contractors maintain commercial general liability, commercial automobile liability, and workers' compensation insurance with specified minimum coverage limits. Contractors must provide certificates of insurance and list the state, contracting agency, and their divisions, officers, and employees as additional insured parties. The documents do not specify a precise award value or comprehensive budget range for the HVAC maintenance services.