HVAC Bard Supply Agreement

The Knoxville Utilities Board (KUB) is seeking a vendor to establish a five-year Supply Agreement for HVAC Bard equipment, specifically targeting the procurement of various HVAC unit models across multiple series. The contract, designated as Control #3924, requires vendors to submit comprehensive unit pricing on a detailed Price Sheet for approximately 25 different HVAC Bard part numbers, ranging from W-series to WA-series units with varying specifications. Bidders must submit their proposals electronically through www.bidnetdirect.com or via sealed hard copy to KUB's Procurement Department by August 28, 2025, at 10:00 AM EDT. A teleconference option is available for potential bidders, with the conference number (213) 519-5893 and Conference ID 507 070 960#. The selected vendor must maintain high-quality HVAC materials, adequate inventory to fulfill purchase orders, and provide detailed packing slips with each shipment. Evaluation criteria will likely include unit pricing, inventory management capabilities, and ability to meet KUB's specific HVAC equipment requirements. The anticipated Notice of Award and Purchase Order is scheduled for September 3, 2025, with the contract effective from September 8, 2025, through September 7, 2030.

The solicitation demonstrates a commitment to inclusive procurement, with provisions supporting small business, minority, and women-owned business enterprises. Vendors must comply with non-discrimination policies, including Title VI of the Civil Rights Act, and provide certification regarding non-boycott of Israel. Insurance requirements are stringent, mandating vendors maintain Workers' Compensation, Commercial General Liability, and Automobile Liability insurance with specified minimum coverage limits. The contract allows for potential annual price adjustments based on the Consumer Price Index-Urban (CPI-U), with vendors required to submit proposed price changes in writing 30 days before the effective date. While no specific budget range is explicitly stated, the comprehensive nature of the five-year agreement suggests a significant procurement opportunity for HVAC equipment suppliers. KUB reserves the right to terminate the contract with 90 days written notice and maintains discretion to reject any or all bids. Payment terms are set at NET 30 DAYS, with invoices subject to a five-day evaluation period before approval and subsequent payment.