Human Resource Information System (HRIS)

The City of Pittsburgh's Office of Management and Budget, on behalf of the Department of Human Resources and Civil Service, is seeking proposals for a comprehensive Human Resource Information System (HRIS) through RFP #2024-RFP-372. The procurement aims to replace current fragmented software solutions with a unified system encompassing workforce management, applicant tracking, and civil service testing functionalities. The proposed HRIS must be a cloud-based solution with robust capabilities including job posting management, automated applicant screening, performance management, learning management, and comprehensive reporting with at least 150 configurable reports. Technical requirements mandate 99.99% system uptime, data encryption, authentication protocols, role-based access management, and compatibility with existing city systems like Ceridian Dayforce and PowerDMS. Evaluation criteria will be weighted across five key areas: firm qualifications (15%), project team qualifications (15%), project approach (30%), cost proposal (30%), and demonstration of minority business participation (10%). Critical dates include a mandatory pre-proposal virtual meeting on January 6, 2025, at 2:00 pm, a question submission deadline of January 13, 2025, and proposal submissions due on January 27, 2025, at 3:00 pm, with an anticipated contract award in February 2025.

The solicitation includes specific Minority, Women, Disadvantaged, Veteran-Owned, and LGBTQ+ Business Enterprise (MWDBE) participation goals: 18% Minority Business Enterprise (MBE), 7% Women Business Enterprise (WBE), 5% Veteran-Owned Small Business (VOSB), and 3% LGBTQ+ Business Enterprise. Vendors must demonstrate good faith efforts to meet these participation requirements and provide documentation of outreach attempts. The system must integrate with existing platforms including Dayforce (HCM), PowerDMS, and future Enterprise Resource Planning (ERP) systems, and must be scalable, secure, mobile-responsive, and compliant with regulations such as GDPR, HIPAA, and CJIS Security Policy. While no specific budget range is explicitly stated, the comprehensive nature of the HRIS suggests a significant investment in a complex, multi-functional enterprise software solution. Proposals must be submitted electronically through OpenGov in Microsoft Word or PDF format, with a preference for cloud-based solutions hosted on platforms like Google Cloud Platform and utilizing industry-standard components.