Human Resource Information System

The Kansas Supreme Court Office of Judicial Administration, procuring through the Kansas Department of Administration, is requesting proposals for a Human Resource Information System under RFP EVT0010884, with proposals due September 8, 2026 at 2:00 p.m. CST. Bidders may claim eligibility for Kansas State bidder preference programs, including Disabled Veteran Owned Business or Certified Business categories, with supporting documentation required.

The scope is an integrated HRIS supporting the employee lifecycle across the Kansas Judicial Branch, including 31 judicial districts, the Kansas Court of Appeals, and the Kansas Supreme Court. The system must provide core HR functionality, recruiting and applicant tracking, onboarding and offboarding, time and leave management, performance management, discipline and grievance tracking, and comprehensive reporting and analytics. The solution must be configurable to support routine administrative tasks without vendor intervention and include evergreen software provisions ensuring all updates, upgrades, and regulatory compliance modifications at no additional cost. Deliverables include system configuration and setup, integration and deployment support, comprehensive training and knowledge transfer, complete documentation, post-implementation support (Monday–Friday, 7:00 a.m.–6:00 p.m. CST), data migration services, and disaster recovery capabilities with minimum 99.8% system availability. Place of performance is the Kansas Supreme Court Office of Judicial Administration at 301 SW 10th Avenue, Room 337, Topeka, Kansas, with system delivery by September 13, 2026.

The contract term is two years with options to renew for up to two additional two-year periods upon mutual agreement. Pricing must remain firm for the entire contract period. Written questions are due August 4, 2026. No pre-bid conference is scheduled. All proposals must include technical proposal with functional-requirements responses, cost proposal, tax clearance certificate, immigration compliance certification, sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment certifications. Evaluation is conducted by a Procurement Negotiation Committee consisting of the Secretary of the Department of Administration, Director of Purchases, and the Head of the Using Agency. Proposals are submitted electronically to procurement@ks.gov or via courier to Kansas Department of Administration, 900 SW Jackson Street, Suite 1001, North Topeka, Kansas 66612-1286. Payment is via Procurement Card or electronic funds transfer within 30 days of invoice.