HQ, HVAC Service

The Colorado Department of Transportation (CDOT) has issued Invitation for Bid (IFB) 25-102 for HQ HVAC Service, seeking to establish multiple agreements with qualified firms to provide comprehensive HVAC maintenance and repair services across seven different locations in Denver, Golden, Aurora, and Watkins. The procurement covers repairs and maintenance for diverse HVAC systems including rooftop units, boilers, evaporative coolers, and building automation systems, with contractors required to provide all necessary parts, materials, tools, equipment, and labor. The contract requires comprehensive maintenance tasks such as refrigerant level checks, electrical connection inspections, safety control verifications, and component replacements including motors, compressors, controls, sensors, and filters. Key procurement dates include a bid publication on 04/23/2025, written inquiries due by 04/29/2025 at 5:00 p.m., and bid submissions due 05/08/2025 at 2:00 p.m. Mountain Time, with a public bid opening at 3:30 p.m. the same day. Evaluation will focus on identifying the lowest responsible and responsive bidder meeting all solicitation specifications, with the initial contract term set for one year and potential for four additional one-year renewals at CDOT's discretion.

The solicitation includes several preference provisions and set-aside designations, notably a goal of awarding at least 3% of contracts to Service-Disabled Veteran Owned Small Businesses (SDVOSB). Bidders must comply with state requirements, including registration with the Colorado Secretary of State and providing comprehensive insurance certificates. The pricing structure encompasses five line items: parts percentage over cost, regular hours, overtime hours, holiday hours, and trip charges, with all pricing to be submitted in U.S. dollars and rounded to the nearest whole cent. Additional preference considerations include resident bidder preference and environmentally preferable purchasing guidelines. While specific budget ranges are not explicitly detailed, the multi-location, comprehensive nature of the HVAC services suggests a substantial contract value. Bidders must demonstrate technical capability to handle complex HVAC systems across various CDOT facilities, with a focus on maintaining optimal equipment performance according to manufacturer specifications and providing prompt emergency response services.