Holiday Lights - Community Events

Sandy City, Utah is requesting proposals for holiday lights installation and removal services at Sandy City Hall, with proposals due October 13, 2026 at 9:00 a.m. MT. The scope is wrapping up to 40 outdoor trees with Christmas lights, with installation completion required by November 30, 2026 and takedown by January 11, 2027.

Pricing shall be submitted as a single all-inclusive annual line item covering installation, removal, annual maintenance, and storage, submitted separately from the main proposal document. The contract term is one year with an option to renew for two additional one-year periods upon mutual agreement; awarded vendors are permitted a 5 percent cost increase upon each contract renewal. Sandy City reserves the right to adjust quantities based on available budget and desired display locations.

Evaluation employs a 100-point weighted scoring system: 40 points for cost, 30 points for installation and takedown timeline adherence, 20 points for past experience and performance on similar projects, and 10 points for governmental or public sector experience. Proposers must provide a Certificate of Insurance as specified in Exhibit A and sign Exhibit B certifying agreement to all terms and conditions.

The work location is Sandy City Hall at 10000 South Centennial Parkway, Sandy, Utah 84070, with a tree layout map provided in attachments. Site visits are optional but recommended. Questions are due October 9, 2026 at 9:00 a.m. MT. Proposals must be submitted via Sandy City's IonWave platform; faxed or emailed bids are not accepted. Sandy City reserves the right to reject any or all proposals, waive informalities, and terminate the contract at any time with 30 days' written notice.