Holiday Light Display Services

The City of DeBary in Volusia County, Florida, has issued a Request for Proposals (RFP05-19) for Holiday Light Display Services, seeking qualified individuals or firms to provide comprehensive holiday lighting solutions. The procurement focuses on leasing, installing, removing, and storing holiday light decorations along the 17-92 corridor. Specific project requirements include displaying 73 pole-mounted holiday light decorations, with installations positioned on every fourth light pole from Saxon Boulevard south to Dirksen Drive. The contract will involve annual installation in November and removal to storage in January. Evaluation criteria will emphasize the credentials of assigned personnel, availability of qualified personnel and products, past performance records, and conformance to the city's desired outcomes. The proposal submission deadline is March 15, 2019, at 2:00 p.m., with oral inquiries accepted until 5:00 p.m. on March 8, 2019. A selection committee will review proposals and conduct discussions with at least three firms before making a final selection.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. Respondents must submit four copies of their proposals in sealed envelopes and include a letter of transmittal, office location information, key personnel details, organizational qualifications, and at least three references for similar projects completed within the past ten years. Insurance requirements are substantial, mandating Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Business Auto Liability of $1,000,000, a $1,000,000 Commercial Umbrella policy, and Workers' Compensation coverage. The contract is structured as a continuing contract with no guaranteed volume or exclusive rights to perform the work. While no specific budget range is provided, the city reserves the right to reject all proposals, waive informalities, and re-advertise if necessary. The procurement approach suggests a competitive, qualifications-based selection process focused on finding a competent vendor to meet the city's holiday lighting display needs.