Health Information Research Digital Library

The Kansas Department of Health and Environment, procuring through the Kansas Department of Administration Office of Procurement and Contracts, is requesting proposals for a Health Information Research Digital Library (HIRDL) subscription service with proposals due July 28, 2026 at 2:00 PM CST.

Bidders may claim eligibility for Disabled Veteran Owned Business, State Use Purchases, or Certified Business bidder preferences if they meet applicable criteria and provide required supporting documentation. Prospective bidders must request an official invitation at least 24 hours before the closing date; vendors not initially invited must notify the Procurement Officer of intent to bid at least 24 hours prior to closing.

The HIRDL is a secure, web-based platform delivering continuously updated clinical evidence reports, Health Technology Assessments, Evidence Analysis Briefs, Precision Medicine and Molecular Testing insights, Horizon Scanning, medical code research and coding briefs, personalized evidence support, and ad hoc research services. The contractor must maintain staff with minimum three years' experience in clinical areas, research, Health Technology Assessment, policy, medical coding, digital publishing, and knowledge management. All agency data must reside in secure, environmentally controlled data centers located within the United States, with compliance required under K.S.A. 75-7244, S.B. 291, and ITEC 7000 Series Security standards. The contractor must provide 24/7 portal access and clinical support during regular business hours (Monday–Friday, 8:00 AM–5:00 PM Central Time), with responses to user requests within two business days.

The contract term begins the first of the month following final signature and extends for five years. Prices shall remain firm for the entire contract period and subsequent renewals. Payment terms are Net 30 days via electronic funds transfer unless hardship exceptions are approved. Bidders must submit separate sealed technical and cost proposals via email or courier, with technical proposals including qualifications, experience, timeline, methodology, references, and compliance certifications. Questions are due by close of business June 24, 2026. No pre-bid conference is scheduled. Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and certify compliance with the Immigration Reform and Control Act of 1986, Boycott of Israel requirements, and sexual harassment policies.