EVT0010852_-_Bid_Amendment_1_Q_A.pdf
PDF 219 KB Posted
- Attached to
- Health Information Research Digital Library
- Solicitation number
- EVT0010852
- Issued by
- Sedgwick County, Kansas
About this file
This is a Bid Amendment 1 Q&A document related to a Health Information Research Digital Library (HIRDL) subscription service procurement by the Kansas Department of Health and Environment through the Kansas Department of Administration Office of Procurement and Contracts. The procurement solicits competitive proposals for a secure, web-based platform that delivers continuously updated clinical evidence reports, Health Technology Assessments, Evidence Analysis Briefs, Precision Medicine and Molecular Testing insights, Horizon Scanning, medical code research and coding briefs, personalized evidence support, and ad hoc research services. Proposals were due July 28, 2026 at 2:00 PM CST. The contract term begins the first of the month following final signature and extends for five years with firm pricing throughout the contract period and subsequent renewals. The contractor must maintain 24/7 portal access and clinical support during regular business hours (Monday-Friday, 8:00 AM-5:00 PM Central Time), with responses to user requests within two business days.
Bidders may claim eligibility for Disabled Veteran Owned Business, State Use Purchases, or Certified Business bidder preferences if they meet applicable criteria and provide required supporting documentation. The contractor must employ staff with minimum three years' experience in clinical areas, research, Health Technology Assessment, policy, medical coding, digital publishing, and knowledge management. All agency data must reside in secure, environmentally controlled data centers located within the United States, with compliance required under K.S.A. 75-7244, S.B. 291, and ITEC 7000 Series Security standards. Payment terms are Net 30 days via electronic funds transfer unless hardship exceptions are approved. Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and certify compliance with the Immigration Reform and Control Act of 1986, Boycott of Israel requirements, and sexual harassment policies. Separate sealed technical and cost proposals must be submitted via email or courier, with technical proposals including qualifications, experience, timeline, methodology, references, and compliance certifications.
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 1001 North Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/procurement-and-contracts Adam Proffitt, Secretary Todd Herman, Director
Laura Kelly, Governor
Amendment Request for Proposal
Date: July 1, 2026
Amendment Number: 1
Event Number: EVT0010852
Closing Date: July 28, 2026, 2:00 PM CST
Procurement Officer: Amber Lemery
Telephone: 785.296.4323
E-Mail Address: amber.lemery@ks.gov
Agency: Kansas Department of Health and Environment
Item: Health Information Research Digital Library
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract http://www.admin.ks.gov/procurement-and-contracts mailto:amber.lemery@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010852
EVT0010852 – Amendment 1
Health Information Research Digital Library
Questions and Answers
Q1: What is the Event Details document referenced that must be completed and signed? Is this referring to the document titled “EVT0010852_-_Bid_Documents”?
If so, would it be acceptable to extract the signed pages to create our Technical Proposal/Executive Summary document so as to submit one packet of information outside of the Cost Proposal?
A1: It is the document labeled as “Health Information Research Digital Library” and the description is “Event Details” on the eSupplier website.
Q2: Bid Documents - On page 13, it states we must sign a hard copy of all amendments. Does this include the amendment that includes answers to our questions, or only amendments that update the RFP documents, structure or terms?
A2: This includes all bid amendments posted prior to the bid event closing.
Q3: Bid Documents - On page 22, Section 3.26 provides a link to the Immigration Reform and Control Form, but we cannot get this document to download. Will the form on page 5 fill the requirement?
A3: Yes.
Q4: Bid Documents - On page 27, would you like us to include responses to the statements in Section 4.4 Scope of Work? If so, where would you like to see these? Within the Technical Proposal? If so, which section would you like to see them added to? We are happy to add them, but want to be mindful of your desired proposal format.
A4: Yes. All bidders are required to provide responses to requirements as posted within the RFP. Reference Sections 1 and 2 for instructions on how to respond to bid proposals.
Q5: Bid Documents - In the document titled “Health_Information_Research_Digital_Library” will these General Questions to be answered in your Procurement and Contracts portal, or would you like these added to our bidder response/Executive Summary document
A5: Bidders must provide responses to the event details document. If submitting via email or courier, bidders may submit responses within their technical proposal. If submitting via eBid, you must upload your documents.
Event ID: EVT0010852
Q6: Bid Documents - Our team was told we may e-mail our response or submit it via your Procurement and Contract portal. Is that the case? If so, will you still need us to mail the one (1) electronic / software version(s) of the technical and cost proposals provided on CD or flash drive, in Microsoft® Word, Excel or searchable PDF®, as well as the Technical and cost responses shall be submitted on separate media? Or will the email/portal submission be sufficient
A6: Please see Section 2.1 Submission of Proposals.
Q7: Bid Documents - 2.1 As a registered bidder that has been invited to participate in this RFP, are we able to electronically email our response packet to Amber.Lemery@ks.gov in lieu of physical copies.
A7: Please see Section 2.1 Submission of Proposals. Bids submitted via email will be sent to procurement@ks.gov by the due date and time.
END OF AMENDMENT 1 – EVT0010852
mailto:Amber.Lemery@ks.gov mailto:procurement@ks.gov
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