Hazardous Materials Commodity Flow Study

Cuyahoga County's Public Safety & Justice Services Department has issued Informal Request for Proposal #6947 for a Hazardous Materials Commodity Flow Study to assess the types, quantities, and transportation patterns of hazardous materials entering, exiting, and traveling through Cuyahoga County via ground transportation, waterways, and air. The scope of work requires conducting visual traffic surveys at designated interstate highways (I-71, I-77, I-80, I-90, I-271, I-480), US routes, and state routes; analyzing rail traffic flow on CSX Rail and Norfolk Southern Railroad lines; determining water transportation through Lake Erie and the Cuyahoga River; and analyzing air transportation at three regional airports. Vendors must contact relevant transportation entities to obtain annual hazmat reports and compile comprehensive data organized into tables with analysis comparing results to the 2018 Commodity Flow Study. Required qualifications include demonstrated prior experience in hazardous materials and commodity flow studies, along with experience working with local, state, or federal government entities; proposals failing to meet these minimum requirements will be rejected. Evaluation criteria include proposed solution, scope of work, project management approach, deliverables, work schedule adherence, vendor and staff qualifications, and budget, totaling 61 scored points. A pre-proposal conference is scheduled for Thursday, April 9, 2026, at 9:30 a.m. via Microsoft Teams, with proposals due by Thursday, April 16, 2026, at 11:00 a.m., submitted to Ella Miceli at emiceli@cuyahogacounty.gov or through the Cuyahoga County Supplier Portal. All work must be completed by September 15, 2026.

The IRFP does not identify specific set-asides or restrictions based on disadvantaged enterprise designations, nor does it list any incumbent vendors or current contractors. No existing infrastructure or technology integration requirements are specified. The estimated project budget does not exceed $60,000, funded through a Hazardous Materials Emergency Preparedness (HMEP) Grant from the U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration, with proposals required to include a not-to-exceed amount for services and hourly rates that encompass all incidental expenses including travel, per diem, and on-site survey work. Vendors must comply with County terms and conditions, including insurance requirements of Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($2,000,000), Cyber Risk Insurance ($1,000,000), and Umbrella/Excess Liability ($4,000,000), along with indemnification provisions and two-year record retention post-completion. The County reserves the right to refrain from contracting with any vendor or to terminate the contract for convenience with thirty days' notice, and any contract award is contingent upon funding availability.