Hamburg Center Grounds Maintenance

The Pennsylvania Department of Transportation is soliciting bids for grounds maintenance services at the Hamburg Center located at 3560 Old Route 22 in Windsor Township, Berks County, Pennsylvania, under an Invitation for Bids (IFB) with a deadline of May 15, 2026. The procurement encompasses comprehensive grounds maintenance of approximately 7.5 acres, including mowing of two designated areas (6.5 acres and 1 acre) from mid-April through October 31st with grass maintained at three to four inches, weekly maintenance of driveways and roadways, monthly cemetery maintenance with grave marker exposure and fence repair, debris removal of branches up to 25 feet, and seasonal cleanups to be completed by May 15th (spring) and November 15th (fall) annually. Snow removal services are required whenever accumulation reaches 0.5 inches or more, including plowing, salting of main entry driveways, and clearing of walkways and parking areas. The contractor must provide all equipment, materials, lubricants, and personnel, including one skilled foreman; the Commonwealth provides de-icing salt only. Bidders must submit electronically through the PA Supplier Portal and include the Worker Protection and Investment Certification Form (BOP 22-01), Domestic Workforce Utilization Certification Form, and Certificate of Insurance demonstrating $250,000 per person and $1,000,000 per occurrence coverage. A pre-bid conference will be held virtually on Thursday, May 7, 2026, at 9:30 A.M. EST, with written questions due by Monday, May 11, 2026, at 11:00 A.M. EST, and a public bid opening scheduled for Friday, May 15, 2026, at 2:00 P.M. EST via Microsoft Teams. Site visits are available by appointment only.

This procurement is restricted to certified Small Businesses through Pennsylvania's Small Business Procurement Initiative (SBPI) established by Executive Order 2011-09; bidders must be certified as a Small Business with the Department of General Services at the time of bid opening. The contract is established price in nature with award to the lowest responsive and responsible bidder. The initial contract term is two years from the purchase order validity start date, with three optional one-year renewal periods subject to Federal CPI adjustments and mutual consent; the Commonwealth reserves the right to extend any single term for up to three months on identical terms. The contractor must comply with Pennsylvania's labor and workforce safety laws, including minimum wage requirements of $15.00 per hour with annual cost-of-living adjustments beginning July 1, 2023. Six pay items are defined for billing purposes: Mowing and Grounds Maintenance (billed once per mow), Bi-Weekly/Monthly Debris Removal (up to 2 times monthly), Spring/Fall Cleanup (up to 2 times annually), Winter Snow Removal (per instance), Leaf Removal (up to 3 times yearly), and Material Contingency ($5,000 annually for fencing repairs and materials at actual cost plus 10% markup). Specific budget or award values are not disclosed in the solicitation documents; bidders must provide their own cost estimates based on the stated line items and service requirements.