GRPS Commissioning Services - Multiple Sites

Grand Rapids Public Schools (GRPS) is seeking a Commissioning Agent (CA) for a comprehensive commissioning services project across three educational facilities: Ken-O-Sha Elementary, Riverside Montessori, and New Aberdeen Elementary. The Request for Proposal (RFP) was issued on February 7, 2025, with proposals due on February 27, 2025, at 11:00am. The scope of services includes full commissioning support from pre-design through warranty phase, encompassing design document review, development of commissioning requirements, coordination with contractors, functional performance testing, training oversight, and comprehensive documentation compilation. The project involves renovation and new construction efforts, with Ken-O-Sha and Riverside undergoing renovations of approximately 64,000 and 88,380 square feet respectively, while Aberdeen will be a new 61,000 square foot facility. Two alternates are included: Enhanced Commissioning for LEED certification at Aberdeen (Alternate No. 1) and a 23-month warranty period site visit to review building operations (Alternate No. 2). The selection process includes interviews the week of March 3, 2025, with final board approval anticipated by March 24, 2025. A mandatory pre-proposal meeting is scheduled for February 19, 2025, at 2:00pm at GRPS headquarters.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. Firms may propose on individual projects or combinations, with GRPS retaining discretion to award separately or collectively. Insurance requirements are substantial, including $1 million workers' compensation, $5 million general liability, automobile liability coverage, and $2 million professional liability insurance. While specific budget ranges are not detailed, the proposal requires a comprehensive fee structure including billable hourly rates, reimbursable charges, overhead, and profit percentages. Bidders must submit four hard copies and one electronic PDF, along with multiple affidavits covering familial relationships, Iran business relationships, criminal background checks, non-collusion, and debarment status. The projects are being funded through the 2023 Bond Program, with construction timelines targeting completion between summer 2026 and the 2027-28 school year. The selected Commissioning Agent will be responsible for ensuring system compliance with ASHRAE Guideline 0-2019 and verifying at least 25% of terminal heating and cooling devices for proper startup and operation.