Grease Trap Pumping Services for NCRJ

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is requesting quotes for grease trap pumping services at the North Central Regional Jail in Greenwood, West Virginia under ARFQ DCR2700000002, with bids due August 5, 2026 at 10:30 AM EST.

The vendor must provide pumping services a minimum of one time per month or on an as-needed basis for a 1,500-gallon grease trap. The solicitation establishes an open-end Agency Master Agreement with line-item pricing per service call. The initial contract term is one year with renewal options for up to three additional successive one-year periods, contingent upon mutual written consent. The estimated annual volume is 12 service calls; this represents anticipated volume only and no future use is guaranteed.

Award will be made to the vendor offering the lowest overall total cost meeting specifications. Unit pricing must be submitted on the state-provided Exhibit A Pricing Page; alternate pricing pages and bids with no pricing entries result in disqualification. Pricing must remain firm for the life of the agreement absent express state authorization. After the initial twelve-month period, vendors may request price adjustments no less than thirty days prior to each contract anniversary, limited to the lesser of the prior-year Consumer Price Index or three percent, subject to agency approval.

The vendor must carry commercial general liability insurance with minimum $1 million per occurrence and workers' compensation insurance as required by law prior to award. The vendor must designate a primary contract manager available during normal business hours and provide quarterly reports and annual summaries detailing items and dollar values.

A non-mandatory pre-bid meeting is strongly encouraged. Questions are due in writing by 2:00 PM EST on July 31, 2026. The contact is Wassef Maazaoui at 304-558-9093 or wassef.maazaoui@wv.gov.