Grass and Weeds Nuisance Abatement

The City of Urbana, Illinois is soliciting bids for grass and weeds nuisance abatement services on properties where owners have failed to comply with City ordinances, under ITB FY2026-ITB-194, with bids due July 31, 2026 at 3:00 p.m. via the City's e-Procurement Portal.

The scope covers mowing and weed control on an as-requested, where-requested basis within twenty-four hours of written electronic notice from the City. Bidders must submit estimated unit pricing per lot across four lot categories (Standard Lots with Houses, Vacant or Large Lots, Lots ranging from 1/4 to 1/2 acre, and Lots 1/2 acre or more) and five grass height ranges (9–12 inches, 13–15 inches, 16–20 inches, 21–24 inches, and over 25 inches). Bidders must also provide hourly rates for grass and weed trimming and separate hourly rates for bush and tree trimming, with options to quote additional services. All pricing must include labor, materials, equipment, fuel, and related charges. The contractor must provide all supervision and related items necessary to complete the work.

The contract term is three years with a possible extension for a fourth year. Awards will be made to multiple contractors based on lowest unit cost per line item. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence / $2,000,000 general aggregate), Workers' Compensation with statutory benefits and $1,000,000 employer's liability, Automobile Liability ($1,000,000 combined single limit), and Umbrella/Excess Liability ($5,000,000). Vendors must comply with prevailing wage requirements and the Illinois Human Rights Act and cannot be delinquent on taxes administered by the Department of Revenue unless they hold an approved payment agreement. Questions are due July 24, 2026 at 5:00 p.m. A non-mandatory bid opening will be held via Microsoft Teams. Successful respondents must provide required insurance documentation, a W-9 form, and an executed City-approved contract within fifteen days of Notice of Award. Payment is due no more than thirty days after receipt of an approved invoice. The City is exempt from sales, use, and excise taxes.